Purchase Officer

Job Description:

• Handle purchase of indirect materials including engineering spares, tools, cutters, electrical, mechanical, hydraulic and pneumatic components, project materials, packing materials, firewood, general & stationery items as per approved budget, requirements and inventory norms.
• Coordinate with Store, Production, Maintenance team to understand the spares, consumables and project materials inventory levels, consumption patterns and purchase requirements to ensure uninterrupted material availability for production or related operations.
• Identify and evaluate potential suppliers for indirect materials and support vendor development initiatives to strengthen the supplier base and reduce sourcing risks.
• Obtain quotations, conduct techno-commercial comparisons and perform primary negotiations with suppliers before submission to the Reporting Manager for commercial approval and final negotiation.
• Create and process Purchase Orders (PO) in SAP-MM as per approved requirements, authorization matrix and departmental procedures.
• Coordinate with suppliers to ensure timely receipt of ordered materials as per sanctioned PO.
• Handle import purchase activities including supplier coordination, documentation, shipment tracking, customs-related coordination and timely material receipt.
• Coordinate with Quality, Stores and Suppliers for resolution of material quality issues, including rejection handling, replacement arrangements and return of non-conforming materials to suppliers.
• Maintain material price databases, price trends, market intelligence and other commercial data to support purchase planning and decision-making.
• Prepare price lists, purchase price variation (PPV) analysis, price circulars, debit/credit note related input, and other purchase-related commercial documentation for Reporting Manager/ Management review.
• Coordinate with Accounts teams to ensure timely vendor payments adhering to agreed credit/ payment terms.
• Ensure adherence to supplier agreements, purchase contracts and departmental SOPs while carrying out any task whereas promptly highlighting deviations (if any) to the Reporting Manager.
• Prepare and circulate daily and periodic purchase MIS, PO status reports, material tracking reports and supply updates for Reporting Manager/ Management review.

Candidate Specification (From Hiring Perspective):

• Any Graduate/ Post Graduate with Diploma/ Certification in Supply Chain/ Material Management is preferred.
• 3-5 years of experience in consumable purchase within Steel, Metals, Manufacturing or Process Industries.
• Good understanding of supplier coordination, commercial documentation and purchase processes.
• Good experience in SAP-MM, MS Excel, quotation analysis, purchase order management and purchase reporting.

Interested candidates may share CV at [email removed] or call [phone removed].