Purchase Officer

The Commercial / Procurement Officer manages the end-to-end procurement cycle from sourcing and evaluating suppliers to

negotiating contracts, issuing purchase orders, and ensuring timely delivery of goods and services. The role supports commercial

operations by monitoring costs, maintaining vendor relationships, and ensuring full compliance with company policies, GST

provisions, and applicable legal requirements.

KEY RESPONSIBILITIES

• Source and evaluate suppliers on price, quality, and reliability; obtain and compare quotations from multiple vendors.
• Negotiate prices, payment terms, and delivery schedules; prepare and issue purchase orders and contracts.
• Monitor order status, follow up with vendors, and ensure timely delivery of materials and services.
• Ensure procurement complies with company policies, GST laws and provisions, and legal requirements.
• Coordinate with internal departments to understand purchasing needs; monitor inventory levels and plan procurement accordingly.
• Analyze procurement costs, identify cost-saving opportunities, and prepare procurement reports, budgets, and spend analyses.
• Maintain supplier databases and performance records; resolve supplier issues on quality, delivery, or invoicing.
• Support tendering, bidding, and contract administration; assist in developing procurement strategies and improving purchasing processes.

Key Skills:

• Procurement, sourcing, and vendor management
• Contract negotiation and administration
• Cost analysis, budgeting, and commercial awareness
• Knowledge of GST laws and procurement regulations
• ERP systems (SAP, Oracle, Microsoft Dynamics, etc.)
• Microsoft Excel and reporting skills
• Strong communication and negotiation abilities
• Analytical thinking, problem-solving, and time management