Purchase Officer

Role & responsibilities

• Manage end-to-end procurement activities for direct and indirect materials, consumables, spares, services, and other plant requirements.
• Source and identify suitable vendors based on quality, cost, delivery timelines, and technical requirements.
• Obtain and evaluate quotations, prepare comparative statements, and conduct commercial negotiations with vendors.
• Process purchase requisitions and convert approved requirements into Purchase Orders (POs) as per company policies and procedures.
• Ensure timely availability of materials to support uninterrupted production and maintenance activities.
• Coordinate closely with Production, Maintenance, Stores, Finance, Quality, and other internal stakeholders for procurement requirements.
• Monitor open POs and follow up with vendors to ensure timely delivery of materials and services.
• Handle vendor development, vendor evaluation, and maintain strong relationships with existing and new suppliers.
• Negotiate pricing, payment terms, delivery schedules, and other commercial conditions to achieve cost optimization.
• Ensure all procurement activities comply with company policies, approval matrices, and applicable statutory requirements.
• Maintain complete procurement documentation, including quotations, comparative statements, approvals, POs, and vendor records.
• Work on SAP for creating and managing Purchase Orders, tracking procurement transactions, and maintaining accurate purchasing data.
• Coordinate with Finance and vendors regarding invoice processing, payment-related issues, and PO reconciliation.
• Support cost-saving and value-engineering initiatives within the procurement function.
• Prepare periodic MIS and reports related to purchase activities, vendor performance, pending POs, and cost savings.

Required Skills & Competencies

• Strong knowledge of purchase and procurement processes in a manufacturing environment.
• Hands-on experience in sourcing, vendor negotiation, commercial evaluation, and PO management.
• Good working knowledge of SAP procurement/purchase modules.
• Experience in handling direct and indirect procurement, including plant spares, consumables, and services.
• Strong vendor management and negotiation skills.
• Good understanding of GST, commercial terms, and basic procurement documentation.
• Proficiency in MS Excel and preparation of comparative statements and MIS reports.
• Strong communication, coordination, and stakeholder management skills.
• Ability to work under pressure and manage multiple procurement requirements simultaneously.