Purchase Manager

Key Responsibilities

Procurement Activities

• Receive and review purchase requisitions (PRs) from engineering, project, and production departments.
• Prepare and issue Requests for Quotations (RFQs) to suppliers.
• Obtain and evaluate quotations based on technical and commercial requirements.
• Prepare Comparison for vendor selection.
• Generate Purchase Orders (POs) after obtaining necessary approvals.
• Finalizing of effective payment terms.
• Ensure timely procurement of materials to meet project schedules.

Typical Materials Handled

• Pumps
• Heat Exchangers
• Pressure Vessels
• Reactors
• Valves
• Pipes & Pipe Fittings
• Structural Steel
• Electrical Equipment
• Instrumentation
• Motors
• Gearboxes
• Compressors
• Tanks
• Fabricated Equipment
• Consumables
• Mechanical Spares

Vendor Management

• Identify and develop new suppliers.
• Maintain an approved vendor database.
• Evaluate supplier performance based on quality, delivery, and cost.
• Build long-term relationships with key vendors.
• Coordinate vendor registration and qualification.

Technical Evaluation

• Study engineering specifications, drawings, BOQs, datasheets, and technical documents.
• Coordinate with engineering teams for technical clarifications.
• Verify compliance of vendor offers with project specifications.
• Recommend technically acceptable alternatives when applicable.

Commercial Negotiation

• Negotiate prices, payment terms, delivery schedules, warranty, and freight terms.
• Achieve cost savings through strategic negotiations.
• Finalize commercial terms while ensuring company policies are followed.

Order Follow-up

• Track purchase orders from placement to delivery.
• Follow up with vendors to ensure on-time dispatch.
• Coordinate inspections, testing, and documentation.
• Resolve delivery delays and expedite urgent orders.

Coordination

• Coordinate with:
• Engineering Department
• Project Team
• Production Department
• QA/QC Department
• Stores & Warehouse
• Finance & Accounts
• Resolve procurement-related issues affecting project execution.

Documentation

• Maintain procurement records and vendor documentation.
• Update ZOHO system with purchase information.
• Ensure proper filing of quotations, comparative statements, and purchase orders.
• Prepare procurement reports and MIS.

Inventory Support

• Monitor stock availability.
• Prevent material shortages.
• Support inventory optimization and avoid excess procurement.

Compliance

• Ensure procurement follows company policies and procedures.
• Maintain compliance with contractual obligations.
• Support audits related to procurement activities.

Educational Qualification

• Bachelor's Degree in Mechanical Engineering, Chemical Engineering, Electrical Engineering, Instrumentation Engineering, or a related discipline.
• Diploma holders with relevant experience may also be considered.