Purchase Manager

Role & responsibilities

To manage and streamline the hospitals end-to-end procurement activities, ensuring timely availability of quality materials, competitive pricing, cost efficiency, and compliance with hospital policies.

Key Responsibilities

• Manage end-to-end procurement of medical, surgical, pharmaceutical, consumable, housekeeping, stationery, engineering and other hospital requirements.
• Identify, evaluate and negotiate with vendors to ensure competitive pricing, quality and timely delivery.
• Develop and maintain strong relationships with suppliers and conduct regular vendor performance reviews.
• Raise and monitor Purchase Orders (POs) and ensure timely delivery as per approved requirements.
• Coordinate with Clinical, Nursing, Pharmacy, Stores, Finance, Engineering and Administration teams for procurement requirements.
• Monitor inventory levels, consumption patterns and reorder requirements to avoid stock-outs and excess inventory.
• Obtain quotations, compare commercial terms and prepare comparative statements for management approval.
• Ensure procurement is carried out within approved budgets and hospital procurement policies.
• Negotiate rates, credit terms, payment terms, delivery schedules and contracts with vendors.
• Maintain proper documentation related to quotations, POs, vendor agreements and procurement records.
• Identify cost-saving opportunities through vendor consolidation, rate negotiations and alternate sourcing.
• Handle vendor issues related to quality, delivery, pricing and service levels.
• Ensure compliance with applicable hospital policies, quality standards and statutory requirements.
• Prepare and present procurement reports, MIS, savings reports and pending PO status to management.

Preferred candidate profile

• Graduate / Postgraduate in Supply Chain Management, Procurement, Hospital Administration, MBA or related field.
• 510 years of relevant experience in hospital purchase/procurement or healthcare supply chain.
• Strong knowledge of medical and hospital consumables, surgical items, equipment and general procurement.
• Good vendor management, negotiation and communication skills.
• Strong analytical and commercial understanding.
• Experience in ERP / Hospital ERP / Purchase Management Systems and MS Excel.
• Ability to manage multiple requirements and work effectively with cross-functional teams.