Purchase Manager

Job Title: Purchase Manager – Retail / FMCG / Consumer Electronics

Experience: 8–10 Years
Team Size: 5 Members
Industry: Retail / FMCG / Home Appliances / Mobile & Consumer Electronics
Department: Purchase / Procurement
Reporting To: Head of Procurement / Business Head / Director

We are looking for an experienced and commercially strong Purchase Manager to manage end-to-end procurement activities for our retail business. The ideal candidate will have 8–10 years of experience in retail, FMCG, home appliances, mobile phones, consumer electronics, or a similar industry.

The candidate will be responsible for vendor management, strategic sourcing, purchase planning, price negotiation, inventory availability, product assortment, commercial negotiations, and procurement team management. The role will involve managing and mentoring a 5-member purchase team while ensuring optimum cost, margins, stock availability, and timely procurement.

• Manage end-to-end purchasing activities across assigned product categories.

• Develop and execute purchase plans based on sales trends, demand forecasts, stock levels, and business requirements.

• Identify and source products from reliable manufacturers, distributors, dealers, and suppliers.

• Negotiate pricing, margins, schemes, discounts, credit periods, payment terms, and commercial conditions with vendors.

• Ensure timely placement and execution of Purchase Orders (POs).

• Monitor purchase prices and ensure competitiveness against market rates.

• Develop cost-saving and procurement optimization initiatives.

• Develop and maintain strong relationships with key suppliers and business partners.

• Identify new vendors and evaluate them based on pricing, quality, availability, service, and commercial terms.

• Conduct periodic vendor performance reviews.

• Negotiate annual/periodic rate contracts and business terms.

• Resolve vendor-related issues concerning supply, pricing, quality, claims, and payments.

• Build alternate supplier sources to reduce supply and availability risks.

• Ensure optimum inventory levels while maintaining high product availability.

• Coordinate with sales, warehouse, finance, and operations teams for replenishment planning.

• Monitor fast-moving, slow-moving, non-moving, and ageing inventory.

• Plan liquidation/clearance strategies for ageing and slow-moving products.

• Avoid overstocking, stock-outs, and unnecessary inventory carrying costs.

• Monitor product-wise and category-wise stock coverage.

• Analyze sales trends, market demand, competitor pricing, and product performance.

• Support category/product selection and assortment planning.

• Evaluate new products, brands, models, and variants for procurement.

• Coordinate procurement for seasonal demand, promotional campaigns, and new product launches.

• Ensure appropriate product mix based on sales potential and profitability.

• Track purchase cost, selling price, gross margin, and vendor schemes.

• Negotiate additional discounts, rebates, incentives, promotional schemes, and price protection wherever applicable.

• Work closely with Finance and Sales teams to improve category profitability.

• Identify opportunities for procurement cost reduction and margin improvement.

• Lead, manage, and mentor a 5-member purchase team.

• Allocate categories, vendors, and responsibilities among team members.

• Set individual and team procurement targets.

• Review team performance, purchase plans, pending POs, stock availability, and vendor issues.

• Train team members on negotiation, procurement processes, vendor management, and reporting.

• Ensure timely completion of purchase activities and MIS reports.

• Prepare and review regular purchase and procurement reports.

• Track purchase value, stock value, inventory ageing, vendor performance, margins, schemes, and savings.

• Provide management with insights on market pricing, vendor performance, product demand, and procurement opportunities.

• Maintain accurate procurement records and documentation.

• Use MS Excel and ERP/SAP for purchase and inventory reporting.

• Coordinate closely with Sales, Finance, Warehouse, Logistics, Marketing, and Operations teams.

• Ensure timely product availability across stores/locations.

• Coordinate with warehouse and logistics teams for inbound deliveries.

• Work with Finance on vendor payments, credit terms, and reconciliation issues.

• Support management in procurement strategy and business expansion initiatives.

• Retail Purchase & Procurement

• Strategic Sourcing

• Vendor & Supplier Management

• Price & Commercial Negotiation

• Purchase Planning & Forecasting

• Inventory Planning & Replenishment

• Category Buying

• Product Assortment Planning

• Margin & Cost Analysis

• Vendor Development

• Rate Contract Negotiation

• Promotional Scheme Negotiation

• Stock Ageing Management

• Market & Competitor Analysis

• Purchase Order Management

• ERP / SAP

• Advanced MS Excel

• MIS & Reporting

• Team Leadership & People Management

• Cross-functional Coordination

• Cost Reduction & Procurement Optimization

Candidates with experience in one or more of the following industries will be preferred:

• Retail

• FMCG

• Mobile Phones & Accessories

• Consumer Electronics

• Home Appliances

• Electrical & Electronics

• Multi-brand Retail

• Organized Retail

• Distributor / Dealer-driven businesses

• Graduate/MBA in Supply Chain, Procurement, Business Management, or related field preferred.

• 8–10 years of relevant purchase/procurement experience, preferably in retail, FMCG, mobile, electronics, or home appliances.

• Proven experience in vendor negotiations and commercial management.

• Experience managing and developing a team of approximately 5 members.

• Strong analytical, negotiation, communication, and decision-making skills.

• Strong understanding of retail buying, inventory, margins, vendor schemes, and market pricing.

• Proficiency in MS Excel and ERP/SAP.

• Ability to work in a fast-paced, target-driven retail environment.