Purchase Manager

Job Summary

We are looking for an experienced and result-oriented Purchase Manager responsible for vendor sourcing, supplier development, procurement, price negotiation, and end-to-end purchase activities. The candidate will be responsible for identifying reliable vendors, negotiating competitive rates, ensuring timely procurement, and maintaining strong vendor relationships while meeting quality and cost objectives.

Key Responsibilities

1. Vendor Sourcing & Development

• Identify and source new vendors/suppliers based on business requirements.
• Conduct market research to identify competitive and reliable suppliers.
• Develop and maintain a strong vendor database.
• Evaluate vendors based on price, quality, delivery timelines, service, and reliability.
• Onboard and develop new vendors as per company requirements.
• Conduct vendor negotiations and finalize commercial terms.

2. Purchase & Procurement

• Manage end-to-end procurement activities from purchase requisition to delivery.
• Obtain and compare quotations from multiple vendors.
• Prepare comparative statements and recommend suitable vendors.
• Raise and process Purchase Orders (POs) as per approved requirements.
• Ensure timely delivery of materials, products, equipment, and services.
• Coordinate with internal departments to understand purchase requirements and priorities.
• Follow up with vendors for pending orders and ensure timely fulfilment.

3. Cost Control & Negotiation

• Negotiate pricing, payment terms, credit periods, transportation, and other commercial terms.
• Identify cost-saving and value-engineering opportunities.
• Ensure purchases are made at competitive market prices.
• Monitor price fluctuations and market trends.
• Maintain proper records of negotiated rates and vendor agreements.

4. Vendor Management

• Maintain professional relationships with existing and new vendors.
• Monitor vendor performance in terms of quality, cost, delivery, and service.
• Resolve vendor-related issues, including delays, quality concerns, shortages, and billing discrepancies.
• Conduct periodic vendor performance evaluations.
• Ensure vendors comply with company requirements and documentation standards.

5. Inventory & Delivery Coordination

• Coordinate with stores, operations, finance, and other departments for procurement requirements.
• Monitor stock levels and initiate procurement based on operational requirements.
• Ensure materials are delivered as per required specifications and timelines.
• Avoid overstocking, stock-outs, and unnecessary procurement.

6. Documentation & MIS

• Maintain purchase orders, quotations, comparative statements, invoices, vendor details, and other procurement records.
• Prepare regular purchase and vendor performance reports.
• Maintain an updated vendor database with pricing and product/service details.
• Ensure proper documentation for audit and compliance purposes.
• Monitor purchase budgets and provide management with relevant procurement reports.

Required Skills

• Strong Vendor Sourcing & Vendor Development skills.
• Excellent negotiation and communication skills.
• Strong knowledge of procurement and purchase processes.
• Good knowledge of market research and supplier evaluation.
• Ability to negotiate competitive prices and commercial terms.
• Strong analytical and decision-making skills.
• Good knowledge of MS Excel and ERP/Procurement software.
• Ability to manage multiple purchase requirements simultaneously.
• Strong follow-up and coordination skills.
• Good understanding of inventory and supply chain processes.

Qualification

• Bachelor's degree in Supply Chain Management, Procurement, Business Administration, Commerce, or a related field.
• MBA/PG Diploma in Supply Chain Management or Procurement will be an added advantage.

Experience

• 58 years of relevant experience in Purchase, Procurement, Vendor Management, or Supply Chain.
• Experience in vendor sourcing, supplier development, price negotiation, and end-to-end procurement is preferred.

Key Performance Indicators (KPIs)

• Cost savings achieved through negotiation and vendor development.
• Number and quality of new vendors sourced.
• Timely delivery and procurement fulfilment.
• Vendor performance and service quality.
• Purchase order processing accuracy.
• Reduction in procurement delays and stock-outs.
• Compliance with approved purchase processes and budgets.

Preferred Candidate Profile

The ideal candidate should be proactive, commercially strong, and capable of independently handling vendor sourcing and procurement activities. The candidate should have strong market knowledge, excellent negotiation skills, and the ability to build long-term relationships with suppliers while ensuring quality, cost-effectiveness, and timely delivery.