PURCHASE EXECUTIVE

(Procurement | Vendor Management | Accounts Support | AI Tools)

Position: Purchase Executive

Experience Required: 0-1 Years
Location: Delhi NCR (Office-based)
Company: My Design Minds
Employment Type: Full-Time
Joining: Immediate / Short Notice Preferred

Role Overview

My Design Minds is hiring for Purchase Executive Jobs for organized, detail-oriented, and execution-focused individuals who can manage day-to-day purchasing activities, vendor coordination, documentation, and basic accounts support. This role is ideal for freshers or early-career professionals who want to build a strong foundation in procurement, vendor management, cost control, and operational discipline within a growing design and manufacturing services company.

The Purchase Executive plays a critical operational role in ensuring that materials, services, and external resources required for projects are sourced efficiently, cost-effectively, and on time. You will work closely with engineering, accounts, admin, and management teams to support smooth project execution and business operations.

This is not a passive clerical role. The selected candidate will be expected to actively search vendors, compare quotations, negotiate pricing, maintain records, and support accounts and documentation, while continuously improving procurement processes using digital and AI tools.

Key Responsibilities

Procurement & Purchase Operations

• Handle day-to-day purchasing requirements for office, projects, and vendor services
• Generate and process purchase requests, purchase orders, and follow-ups
• Ensure timely procurement of materials and services as per internal requirements
• Track purchase status and coordinate deliveries with vendors and internal teams

Vendor Search & Onboarding

• Perform internet-based vendor research to identify new suppliers and service providers
• Compare vendors based on price, quality, delivery timelines, and reliability
• Support vendor onboarding documentation, including KYC, bank details, and compliance records
• Maintain an updated vendor database with contact details, pricing history, and performance notes

Negotiation & Cost Control

• Support price negotiation with vendors to achieve cost efficiency
• Assist in comparing quotations and preparing cost comparison sheets
• Ensure purchases align with approved budgets and management guidelines
• Track cost savings and identify opportunities for better procurement decisions

Documentation & Record Management

• Maintain proper purchase records, invoices, bills, and vendor documents
• Ensure accurate filing of documents in both physical and digital formats
• Prepare purchase-related reports using MS Excel
• Support preparation of emails, follow-ups, and official communication with vendors

Accounts & Ledger Support

• Coordinate with the accounts team for invoice verification, ledger entries, and payment follow-ups
• Assist in maintaining vendor ledgers and outstanding payment records
• Ensure purchase invoices are correctly matched with purchase orders and delivery details
• Support basic reconciliation activities as required

Digital, Email & AI Tools Usage

• Use MS Excel for data entry, vendor comparison, tracking sheets, and reports
• Handle professional email communication with vendors and internal teams
• Use AI tools (such as ChatGPT or similar productivity tools) for drafting emails, summaries, vendor comparisons, and documentation
• Help improve efficiency by adopting digital tools and simple automation wherever possible

Internal Coordination & Process Discipline

• Coordinate with engineering, admin, and project teams to understand procurement needs
• Follow internal SOPs and procurement processes
• Ensure confidentiality of pricing, vendor details, and company data
• Support management in improving procurement and vendor management systems

Mandatory Skills & Requirements

• 0-1 years of experience in purchase, procurement, or operations (freshers can apply)
• Strong working knowledge of MS Excel (data entry, basic formulas, comparison sheets)
• Good internet research skills for vendor identification and market comparison
• Basic understanding of accounts, invoices, and vendor ledgers
• Ability to draft professional emails and written communication
• Basic negotiation skills or willingness to learn negotiation techniques
• Comfort with using AI tools for productivity and documentation
• Good organizational skills and attention to detail
• Willingness to work in a startup / MSME environment

Preferred Candidate Profile

• Graduated in B.Com, BBA, BMS, or any relevant discipline
• Exposure to purchase, accounts, or admin work through an internship or training
• Familiarity with GST invoices and basic accounting terms
• Experience or interest in working with vendors and service providers

Good to Have

• Experience maintaining vendor databases
• Familiarity with Google Sheets or Google Drive
• Basic understanding of procurement cycles and approval processes
• Interest in learning supply chain and procurement best practices

Who Should NOT Apply

• Candidates not comfortable with follow-ups, coordination, or documentation
• Individuals who dislike vendor interaction or negotiation
• Those expecting only desk-based or low-responsibility roles
• Candidates unwilling to learn accounts or procurement fundamentals

Career Growth & Learning

• Strong foundation in procurement, vendor management, and accounts coordination
• Exposure to how design and manufacturing service companies manage purchases and costs
• Opportunity to grow into Purchase Executive / Procurement Officer / Operations Executive roles
• Hands-on learning in negotiation

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.