Purchase Executive

Job Title: Purchase Executive
Experience: 3- 5 Years
Location: Taloja, Navi Mumbai
Department: Purchase
Industry: Oil & Gas
Employment Type: Full-Time

About the Company
Raaj Industrial Lubricants Limited is an ISO-certified lubricant blending company, established in 1990, and a key member of the Rajgarhia Group of Enterprises. The company manufactures engine oils for vehicles, including 2-wheelers, 4-wheelers, trucks, buses, and the defence sector, as well as industrial, marine, specialty, and aviation oils and greases. Raaj Industrial Lubricants provides high-quality, superior-grade lubricants to meet diverse automotive and industrial needs, supported by an in-house testing facility and a focus on quality adherence.With an in-house testing facility and a strong focus on quality and process adherence, Raaj Industrial Lubricants caters to diverse domestic and international customer requirements.

Job Summary

The Purchase Executive will be responsible for the end-to-end procurement of customized packaging materials and other material purchase requirements, particularly for domestic customized and export-oriented products.
The role will involve working closely with the Sales & Marketing, Product Development, Production, Quality, Stores and Accounts teams to understand customer-specific packaging requirements, identify suitable vendors, procure samples, get material quality approved, negotiate commercial terms, place purchase orders, coordinate with production team on timeline and ensure timely delivery of quality packaging materials.
The ideal candidate should have hands-on experience in sourcing and purchasing high-quality customized packaging such as cans, bottles, labels, cartons, corrugated boxes, shrink/stretch films, printed materials etc. preferably in the lubricant, automotive, chemical or related manufacturing industry.

Key Responsibilities

1. Vendor Development

• Identify, evaluate, and develop reliable vendors, maintaining a strong vendor network for customized and critical requirements.
• Obtain, evaluate and negotiate vendor quotations based on price, quality, MOQ, lead time, payment terms, capacity, and delivery capability, and negotiate competitive commercial terms.
• Develop alternate/backup vendors for critical and customized material to reduce supply risks, ensure continuity, and improve cost competitiveness.
• Maintain an updated supplier database, including vendor capabilities, pricing, specifications, certifications, performance history, and approved samples.

2. Purchase Coordination

• Raise and manage Purchase Orders through the company ERP, ensuring accurate specifications, quantities, prices, delivery schedules, payment terms, and agreed conditions.
• Track dispatch schedules, delivery status, and receiving issues, and ensure timely resolution of short supply, transit damage, incorrect materials, or delays.
• Follow up with suppliers from PO placement through production and dispatch to ensure timely delivery as per requirements.
• Coordinate with suppliers to resolve quality issues, rejections, leakage, printing defects, dimensional variations, packaging damage etc. ensuring timely corrective action.

3. Packaging Procurement

• Manage procurement of customized packaging materials for export and special customer orders, ensuring requirements for design, quality, quantity, printing, and delivery are clearly defined.
• Coordinate with Sales & Marketing and Product Development to obtain and verify customer-specific packaging specifications, drawings, dimensions, artwork, material and printing requirements.
• Identify suitable vendors, obtain required internal/customer approvals, and ensure suppliers can meet the approved specifications before proceeding with bulk procurement

4. Internal Coordination

• Take structured and timely handover from Sales & Marketing for new export orders, customized products, and customer-specific packaging requirements.
• Coordinate with Production, Stores and Quality teams for material availability, vendor qualification, sample approval, incoming material receipt, inspection, and timely resolution of shortages, discrepancies, or quality issues.
• Coordinate with Accounts and other internal teams for invoice verification, discrepancy resolution, and vendor payment processing.

5. Cost Control & Market Intelligence

• Continuously monitor and review vendor pricing and market trends for regularly sourced materials and related procurement categories.
• Negotiate competitive rates while maintaining required quality standards.
• Evaluate alternate materials, suppliers, pack sizes, specifications, and manufacturing options wherever commercially and technically feasible.
• Monitor the impact of raw-material and commodity price movements on packaging costs.
• Monitor and review supplier performance based on quality, delivery, responsiveness, service, and corrective-action compliance in coordination with the Quality/Operations team.

6. Documentation & Reporting

• Maintain complete and accurate procurement records on ERP, including RFQs, quotations, comparative statements, POs, vendor approval, sample approvals, invoices, and related documentation.
• Proactively highlight potential delays, shortages, quality issues, or supply risks to management.
• Prepare regular MIS reports covering procurement, frequent purchases, vendor performance, cost trends, pending orders, and delivery status.
• Ensure compliance with company SOPs, approval processes, and audit requirements, and support internal and external audits related to procurement.

Required Qualifications

Education: B.Com / B.Sc / BBA / Diploma or equivalent qualification in Purchase, Procurement, Supply Chain, Operations, or a related discipline.
Experience: 3-5 years of relevant experience in Purchase/Procurement.
Preferred Competencies

• Experience in one or more of these industries - Lubricants and Greases, Automotive / Auto-Ancillary, Chemicals, FMCG, Paints / Coatings etc.
• Significant exposure to customized industrial packaging sourcing and procurement.
• Strong vendor development, negotiation and vendor management skills.
• Strong follow-up and coordination skills.
• Ability to evaluate quotations and prepare comparative statements
• Proficiency in MS Excel, MS Word, and ERP systems
• Working knowledge of Odoo ERP will be an advantage.