Purchase Executive

A Purchase Executive manages the day-to-day acquisition of goods, materials, and services to ensure a company gets the right quality, at the right price, and on time.

Core Responsibilities

• Purchase Planning & Sourcing: Assess material or stock requirements from internal departments and identify potential suppliers through market research.
• RFQ & Quotation Management: Send Requests for Quotations (RFQs), collect bids, and build comparative statements evaluating price, quality, and lead times.
• Price & Contract Negotiation: Negotiate best pricing, credit terms, and delivery schedules with vendors.
• Purchase Order (PO) Processing: Create and release official POs with exact specifications via enterprise systems like VelvetJobs (SAP, Oracle, or MRP tools).
• Material Tracking & Follow-up: Track shipments, follow up with vendors on production/dispatch status, and prevent project or factory delays.
• Quality & Inventory Coordination: Coordinate with the warehouse or production teams to monitor stock levels, prevent shortages or overstock, and resolve damaged goods or rejections.
• Invoice & Payment Matching: Match purchase orders, Goods Received Notes (GRN), and vendor invoices, then coordinate with the accounts department for timely payments.
• Vendor Performance Management: Track delivery reliability, conduct periodic vendor ratings, and maintain long-term relationships.
• Documentation & Compliance: Maintain audit-ready records, purchase reports, and compliance documents (such as GST or statutory challans).

Technical Skills: Proficiency in ERP software (such as SAP, Oracle, or Gorfugal) and advanced MS Excel.

• Soft Skills: Strong negotiation, analytical thinking, attention to detail, and cross-functional communication.