Purchase Executive

Purchase Executive

*Department:* Purchase / Procurement

*Designation:* Purchase Executive

*Reporting To:* Purchase Manager / General Manager

*Location:* Corporate Office

*Industry:* Plastic Bag Manufacturing

### 1. Job Purpose

To ensure timely procurement of raw materials, consumables, spare parts, packing materials and other required items at competitive prices, while maintaining quality standards, optimum inventory levels and uninterrupted production.

### 2. Key Roles and Responsibilities

*A. Raw Material Procurement*

- Purchase plastic raw materials such as LDPE, LLDPE, HDPE, PP granules and other polymers as per production requirements.

- Coordinate procurement of masterbatch, colour pigments, additives and recycled granules, where applicable.

- Purchase printing inks, solvents, adhesives and lamination materials, if applicable.

- Ensure materials meet approved specifications and quality requirements.

*B. Vendor Management*

- Identify, evaluate and develop reliable suppliers.

- Obtain quotations and compare prices, quality, delivery schedules and payment terms.

- Negotiate prices, credit periods, transportation costs and other commercial terms.

- Maintain an approved vendor list and supplier performance records.

*C. Purchase Order Management*

- Prepare and issue purchase orders after obtaining the necessary approvals.

- Ensure purchase orders contain correct specifications, quantities, rates, taxes and delivery terms.

- Follow up with suppliers for timely delivery.

- Coordinate with suppliers regarding shortages, delays, rejected materials and replacement supplies.

*D. Inventory and Production Coordination*

- Coordinate with Production, Stores and Planning teams to understand material requirements.

- Check stock availability and reorder levels before placing orders.

- Avoid stock-outs and excessive inventory.

- Monitor material consumption, pending purchase orders and urgent requirements.

*E. Quality and Documentation*

- Coordinate with the Quality Department for material specifications and inspection requirements.

- Obtain test certificates, technical data sheets and Safety Data Sheets (SDS), where applicable.

- Maintain purchase orders, quotations, invoices, delivery challans and supplier documents.

- Ensure traceability of raw materials and maintain procurement records.

*F. Cost Control and Reporting*

- Track raw material price movements and identify cost-saving opportunities.

- Prepare purchase reports, pending-order reports and supplier comparison statements.

- Monitor purchase budgets and report significant price variations.

- Support management in reducing procurement costs without compromising quality.

*G. Coordination with Other Departments*

- Coordinate with Accounts for invoice verification, payment processing and supplier reconciliation.

- Coordinate with Stores for goods receipt and discrepancies in quantity.

- Coordinate with Production to resolve urgent material requirements.

- Ensure compliance with internal purchase procedures and approval limits.

### 3. Educational Qualification

- Graduate in Commerce, Business Administration, Supply Chain Management or a related field.

- A diploma or degree in Plastics Engineering / Polymer Technology is an advantage.

### 4. Experience

- Typically 2-6 years of experience in purchase or procurement.

- Experience in plastic processing, plastic packaging, flexible packaging or polymer procurement is preferred.

### 5. Required Skills

- Negotiation and vendor development.

- Knowledge of plastic raw materials and polymer grades.

- MS Excel and ERP / inventory management systems.

- Purchase order preparation and documentation.

- Cost analysis and inventory control.

- Communication, coordination and problem-solving skills.