Purchase Executive

Job Description Purchase Executive

Company Name: YUTO Printing & Packaging (India) Pvt. Ltd.
Job Title: Purchase Executive
Job Location: Noida, Uttar Pradesh
Department: Purchase / Procurement
Experience: 1–3 Years
Employment Type: Full-Time

Contact Person : Megha Gupta

Email id : [email removed]

Contact Number : [phone removed]

About the Company

YUTO Printing & Packaging (India) Pvt. Ltd. is engaged in the printing and packaging industry, delivering quality packaging solutions to its customers.

Job Summary

We are looking for a proactive and detail-oriented Purchase Executive to manage end-to-end procurement activities. The candidate will be responsible for vendor development, price negotiation, purchase order processing, material tracking, cost control, and coordination with internal departments to ensure timely availability of materials and services.

Key Responsibilities

1. Vendor Management & Sourcing

• Identify, evaluate, and develop reliable suppliers and vendors.
• Obtain quotations, compare prices, and negotiate rates, payment terms, and delivery schedules.
• Maintain good relationships with existing vendors and explore new sourcing opportunities.
• Evaluate vendors based on quality, cost, delivery timelines, and reliability.

2. Procurement & Purchase Order Management

• Prepare and process Purchase Orders (POs) as per approved requirements.
• Ensure timely procurement of materials, consumables, and services.
• Follow up with suppliers for order confirmation and timely delivery.
• Resolve issues related to delayed deliveries, incorrect quantities, and damaged materials.
• Maintain accurate purchase records and procurement documentation.

3. Inventory & Cost Control

• Coordinate with stores and relevant departments to monitor stock levels and material requirements.
• Avoid material shortages, excess inventory, and unnecessary procurement costs.
• Identify cost-saving opportunities through price comparisons and vendor negotiations.
• Prepare purchase reports, vendor comparison statements, and MIS reports.

4. Documentation & Compliance

• Ensure proper maintenance of purchase orders, quotations, invoices, delivery challans, and other procurement documents.
• Coordinate for GST invoices, e-way bills, and other applicable statutory documents.
• Verify purchase invoices against purchase orders and received materials.
• Coordinate with Finance and Accounts for invoice verification and timely vendor payments.

5. Internal Coordination

• Coordinate with Production, Project, Quality, Stores, Finance, and other departments to understand material requirements.
• Ensure procurement activities are completed within the required timelines.
• Maintain updated procurement records and provide regular status reports to management.

Required Skills & Qualifications

• Graduate in any discipline; a degree or diploma in Supply Chain Management, Commerce, or a related field is preferred.
• 1–3 years of experience in purchase, procurement, or vendor management.
• Experience in a manufacturing, printing, or packaging company will be an advantage.
• Good negotiation, communication, coordination, and analytical skills.
• Working knowledge of MS Excel, Word, and purchase-related MIS reporting.
• Knowledge of ERP/SAP systems will be an added advantage.
• Strong follow-up skills, attention to detail, and the ability to manage multiple purchase requirements.

Preferred Candidate Profile

A responsible and organized professional who can manage procurement activities efficiently, maintain vendor relationships, control costs, and ensure the timely availability of materials as per business requirements.