Purchase Executive

To complete the day's work within the allocated time
Handing over of DC & invoices to stores
Responsibility
Sl. No
Function
Co -Ordination
Reference
Manual
Excel
To understand the planning sheet of External Service Provider's schedule &
follow up with them for Purchases of material as plan.
Junior Officer
Purchase
QMS
Purchase, Production &
Stores
For the plan made raw materials made has to be dispatched on time.
To check the opening stocks for the raw material available at External Service
provider's end on daily basis.
purchase
Purchase
Monthly opening stock in excel
Monthly stock statement
Verification of stocks available at all locations to understand the requirements
and arrange RM for the External Service Provider depending upon the
schedule.
To keep containers, pallets, bins ready for the day's collection of materials
from External Providers.
To keep all material handling equipment's i.e. pallet trucks, scissor lifts always
in working condition.
If any breakages of pallets, bins , containers & material handling equipment's
to inform AM and keep it ready for usage.
Able to manage the work force given under them and ensure complete the task
in the given time.
Purchase & Stores
Stores
Sch vs del
5s check list
Always to keep the loading bay clean & arrange the material neatly.
Raising raw material Delivery Challan for the External Service Provider
Load & dispatch the materials and containers in the vehicle as per plan given.
Purchase & Stores
Purchase
ERP
Vehicle plan & material plan
Check the invoice received from the External Service Provider and handover
to RM Stores along with materials.
12 rchase & Stores
ERP

Vehicle Trip sheet entry & closure
Purchase
HOD
Trip Sheet
Reports
Reporting to the HOD or any officer as designated by the management
To have knowledge on Product, process, capacity, batch qty., lead time, cycle
time of processes at external service providers. The distance travelled &
capacity of containers and vehicle to External Service Provider to know for
vehicle planning.
15
Purchase
Purchase training program
Authority
Sl. No
Function
Junior Officer
Purchase
Authority to call & inform about delayed supplies to HOD, GM, VP & MD.
1
2
Discrepancy in quantity supplied & bill value to call the External Service Providers and inform them over phone
PREPARED BY
APPROVED BY