Purchase Executive

Seeking an organized and detail-oriented Purchase Executive to support procurement activities by coordinating with suppliers, obtaining quotations, processing purchase orders, tracking material deliveries, and maintaining procurement records. The role involves ensuring the timely availability of materials and equipment required for project execution and office operations while supporting inventory management and cost-effective purchasing.

Key Responsibilities:

• Assist in sourcing materials, equipment, and consumables according to approved requirements.
• Obtain quotations from vendors and prepare comparative statements for price evaluation.
• Prepare and process purchase orders based on approved purchase requests.
• Follow up with suppliers regarding order confirmations, pricing, availability, and delivery schedules.
• Maintain good relationships with vendors and resolve delivery or quality-related issues.
• Monitor purchase orders and ensure timely delivery of materials.
• Coordinate with the stores department and project teams regarding material requirements and receipts.
• Track pending orders and update management on procurement status.
• Maintain purchase files, quotations, purchase orders, invoices, delivery challans, and other procurement documents.
• Update procurement records in ERP systems, Excel, or relevant company software.
• Coordinate with the stores department to monitor stock levels and avoid material shortages.
• Assist in material requirement planning, stock verification, and inventory reconciliation.
• Prepare daily, weekly, and monthly purchase reports.
• Maintain supplier performance records and submit procurement status reports to the Purchase Manager.

Required Skills & Qualifications:

• Bachelor's degree or Diploma in Commerce, Business Administration, Supply Chain Management, or a related field.
• 3-5 years of experience in purchasing, procurement, stores, or supply chain operations.
• Experience in MEP, construction, engineering, or facility management industries is preferred.
• Knowledge of procurement procedures, purchase order processing, and quotation evaluation.
• Strong vendor coordination, supplier management, and negotiation skills.
• Proficiency in Microsoft Excel and Microsoft Office.
• Knowledge of ERP systems, Tally, or Odoo is preferred.
• Good communication, coordination, and follow-up skills.
• Strong documentation, record-keeping, and organizational abilities.
• Attention to detail and the ability to manage multiple tasks within deadlines.