Purchase Executive

Job Summary

We are looking for an experienced and detail-oriented Purchase Executive to manage procurement activities for our pharmaceutical operations. The candidate will be responsible for sourcing materials, coordinating with vendors, , ensuring timely availability of materials, and maintaining procurement documentation in compliance with company policies and applicable pharmaceutical quality requirements.

Key Responsibilities

• Manage day-to-day purchasing activities for raw materials, packaging materials, consumables, engineering items, office supplies, and other requirements.
• Generate and process Purchase Orders (POs) based on approved purchase requisitions and requirements.
• Source and evaluate vendors based on quality, price, delivery timelines, reliability, and compliance requirements.
• Obtain and compare quotations from approved/new vendors and negotiate price, payment terms, lead time, MOQ, and other commercial terms.
• Coordinate closely with Production, Quality Assurance (QA), Quality Control (QC), Stores, R&D, Finance, and other departments to understand material requirements.
• Follow up with suppliers for timely delivery and ensure materials are received as per agreed schedules.
• Maintain and update vendor database, quotation records, purchase orders, comparative statements, and other procurement documentation.
• Coordinate with QA/QC and relevant teams for vendor qualification, material specifications, COA/documentation, and supplier compliance, wherever applicable.
• Monitor pending/open POs and take timely action to avoid material shortages or production delays.
• Support vendor development and identify alternative sources for critical materials.
• Assist in resolving issues related to quality, quantity, delivery, invoicing, and material discrepancies in coordination with internal and external stakeholders.
• Ensure procurement activities are carried out in accordance with company SOPs, GMP requirements, quality systems, and applicable regulatory requirements.
• Maintain proper documentation and records for audit and inspection purposes.
• Prepare periodic reports related to purchase status, vendor performance, pending orders, cost savings, and procurement activities.
• Identify opportunities for cost optimization and process improvement without compromising quality or compliance.

Required Qualifications

• Bachelors degree in Science, B.Com, BBA, Supply Chain Management, or a related field.
• Candidates with 34 years of experience in Purchase/Procurement, preferably within the pharmaceutical, healthcare, API, formulation, or chemical industry.
• Good understanding of procurement processes, vendor management, and purchase documentation.
• Working knowledge of ERP systems such as SAP, Oracle, or other procurement/ERP software.
• Good command of MS Excel and MS Office.
• Strong negotiation, communication, coordination, and follow-up skills.
• Ability to manage multiple purchase requirements and work within deadlines.
• Knowledge of GMP/quality-system requirements and pharmaceutical procurement practices will be an advantage.

Preferred Candidate Profile

• 3–4 years of relevant experience in pharmaceutical or allied industries.
• Experience in purchasing API, excipients, packaging materials, consumables, or other pharma-related materials will be preferred.
• Should have good commercial understanding and strong vendor negotiation skills.
• Should be proactive, organized, and capable of following up with multiple suppliers.
• Should have a strong focus on quality, compliance, cost, and timely delivery.