Purchase Executive

KEY RESPONSIBILITIES:

• Process purchase requisitions and raise purchase orders for raw materials, consumables, spares and services as per approved specifications.
• Obtain and compare quotations from vendors, and coordinate rate negotiations under the guidance of the Purchasing Manager.
• Follow up with vendors for timely delivery of materials and resolve delays or discrepancies in coordination with stores.
• Coordinate with production, stores and quality departments to understand material requirements and delivery schedules.
• Maintain and update vendor records, price lists, purchase order status and delivery schedules.
• Verify GRNs against purchase orders and invoices, and assist in resolving quantity/rate discrepancies with vendors.
• Assist in identifying and evaluating new vendors, and support vendor development activities.
• Maintain proper documentation of purchase orders, contracts, quotations and correspondence for audit and reference.
• Track open purchase orders and pending deliveries, and escalate critical shortages to the Purchasing Manager.
• Prepare periodic purchase reports (order status, pending deliveries, price comparisons) for management review.

COMPETENCIES:

Technical & Strategic

• Purchase Order Processing & Vendor Follow-up.
• Basic Negotiation Skills.
• ERP / SAP (Purchase Module) & MS Excel.
• Knowledge of Purchase Documentation (PO, GRN, Invoice).
• Basic Inventory & Materials Planning Knowledge.

Behavioral Competencies

• Good communication and coordination skills.
• Attention to detail and accuracy.
• Ability to follow up persistently with vendors.
• Good time management.

General Competencies

• Team Player.
• Discipline and Reliability.
• Ability to work under pressure and meet deadlines .

PREVIOUS EXPERIENCE:

• Manufacturing Industry (Purchase/Procurement department)
• 3 - 6 years of experience as a Purchase Executive or in a similar procurement role, preferably within a manufacturing plant.
• Working knowledge of procurement processes, purchase order processing and vendor follow-up.
• Familiarity with ERP systems (SAP/Tally/other) and MS Excel for purchase tracking and reporting.
• Basic understanding of raw material markets and pricing relevant to the industry.