Purchase Executive

Job Description Purchase Executive

Position: Purchase Executive Engineering Spare Parts
Department: Purchase / Procurement
Experience: 510 Years
Qualification: Bcom/ B.E./B.Tech/Diploma in Mechanical, Production, Electrical or related Engineering field

Job Summary:-

We are looking for an experienced Purchase Executive with strong technical knowledge and expertise in the procurement of engineering spare parts, mechanical components, industrial equipment and maintenance-related materials. The candidate will be responsible for sourcing, vendor development, negotiation, purchase planning and ensuring timely availability of quality materials at competitive prices.

Key Responsibilities:-

• Handle end-to-end procurement of engineering spare parts, mechanical and industrial components.
• Identify and source reliable suppliers for engineering and maintenance requirements.
• Understand technical specifications, drawings, BOMs and engineering requirements before initiating procurement.
• Procure items such as bearings, gears, shafts, couplings, seals, fasteners, valves, pumps, motors, electrical components, pneumatic/hydraulic parts and other industrial spares.
• Source OEM, equivalent and alternative components based on technical requirements and availability.
• Prepare and send RFQs to suppliers and obtain competitive quotations.
• Compare quotations based on price, quality, technical specifications, delivery period and payment terms.
• Negotiate with suppliers for the best price, quality, credit terms and delivery schedules.
• Develop and maintain a strong network of approved vendors, OEMs and local suppliers.
• Coordinate with the Engineering, Maintenance, Production, Stores and Accounts teams to understand material requirements.
• Ensure timely placement of purchase orders and follow up with suppliers until material delivery.
• Monitor pending orders and ensure on-time delivery of critical engineering spare parts.
• Evaluate and develop new vendors based on quality, capability, pricing and delivery performance.
• Maintain proper records of purchase orders, quotations, vendor details and procurement documentation.
• Handle urgent and breakdown-related procurement requirements on priority.
• Verify received materials against purchase orders, specifications and required quality standards in coordination with the concerned departments.
• Identify opportunities for cost reduction, alternate sourcing and inventory optimization.
• Maintain appropriate stock levels for critical and frequently used engineering spare parts.
• Resolve supplier-related issues concerning quality, quantity, specifications and delivery delays.
• Ensure procurement activities comply with company policies and approved purchasing procedures.
• Prepare regular MIS and procurement reports related to purchases, savings, pending orders and vendor performance.

Required Skills

• Strong technical understanding of engineering spare parts and industrial components.
• Hands-on experience in procurement/purchasing of engineering and maintenance spares.
• Ability to read and understand engineering drawings, technical specifications and BOMs.
• Strong vendor development and negotiation skills.
• Good knowledge of local and industrial supplier markets.
• Strong follow-up, coordination and analytical skills.
• Good knowledge of MS Excel and ERP/Purchase Management systems.
• Ability to handle multiple purchase requirements and urgent procurement independently.
• Excellent communication and interpersonal skills.

Preferred Candidate Profile

• Engineering / Bcom qualification with relevant experience in Purchase/Procurement.
• Proven experience in sourcing engineering spare parts and industrial components.
• Candidates with experience in manufacturing, engineering, industrial equipment or maintenance procurement will be preferred.
• Should have strong knowledge of vendor identification, technical evaluation, price negotiation and cost-effective sourcing.