Purchase Executive

Key Skills & Competencies

Excellent interpersonal and communication skills (oral & written)

Strong critical thinking, negotiation, and decision-making abilities

Result-oriented with a habit of timely procurement

High level of analytical and problem-solving skills

Strong expertise in cost control and cost management

In-depth knowledge of inventory management & supply chain operations

Excellent planning, coordination, and organizational skills

Ability to work cross-functionally with production, quality, and stores teams

Key Roles & Responsibilities

Procurement Strategy & Planning

• Develop and implement purchasing strategies aligned with production and business objectives
• Plan material procurement schedules based on production plans and BOM requirements
• Track market trends, price movements, and alternative sourcing options

Material Procurement (Short Details)

• Raw Materials: MS plates, pipes, sections, sheets, forgings, castings, SS materials
• Bought-out Items: Motors, gearboxes, bearings, fasteners, valves, seals, hydraulic & pneumatic components
• Electrical Items: Panels, cables, switches, sensors, VFDs, control components
• Fabrication & Machining: Job work for cutting, bending, welding, machining, heat treatment, surface coating
• Consumables: Welding electrodes, gases, oils, greases, paints, packing materials
• Maintenance & Spares: Machine spares, tools, fixtures, MRO items
• Capital & Office Purchases: Machinery, equipment, instruments, office supplies, and services

Vendor Management & Negotiation

• Identify, develop, and evaluate suppliers for all categories of materials and services
• Negotiate pricing, delivery schedules, credit terms, and long-term contracts
• Conduct periodic vendor performance reviews and quality assessments

Purchase Operations

• Manage day-to-day purchase activities and supervise the purchase team
• Ensure timely PO release and follow-up for on-time delivery
• Handle emergency and critical material procurement

Inventory & Cost Control

• Coordinate with stores and production to maintain optimum stock levels
• Prevent material shortages, excess inventory, and obsolete stock
• Drive cost reduction through alternate sourcing, value engineering, and negotiation

Interdepartmental Coordination

• Coordinate closely with production, planning, quality, engineering, and finance teams
• Ensure materials meet technical specifications, quality standards, and delivery timelines

Systems, Documentation & Compliance

• Maintain accurate purchase records, supplier databases, contracts, and documentation
• Ensure ERP entries, GRN coordination, and audit compliance
• Improve and streamline procurement processes and controls

Team Leadership & Development

• Lead, train, and mentor the purchase team
• Allocate responsibilities and monitor performance against targets