Purchase Executive

Role & responsibilities

1. Contract Management

- Manage and maintain service contracts, agreements, work orders, and purchase orders.

- Monitor contract validity, renewal dates, terms, pricing, and service-level requirements.

- Ensure contracts are executed as per company policies and approved terms.

- Coordinate contract renewals, amendments, and closures.

2. Service Procurement

- Handle procurement of various services as per business requirements.

- Collect requirements from different departments and identify suitable service providers.

- Obtain and compare quotations, negotiate rates, and ensure competitive pricing.

- Prepare purchase orders and service orders as per approved requirements.

3. Vendor Management

- Identify, evaluate, and onboard suitable service vendors.

- Monitor vendor performance, quality, timelines, and compliance.

- Maintain vendor records, agreements, quotations, and relevant documentation.

- Coordinate with vendors to resolve service-related issues.

4. Cost & Commercial Management

- Negotiate service rates, commercial terms, payment terms, and contract conditions.

- Ensure procurement is within approved budgets.

- Track contract costs and identify opportunities for cost savings.

- Verify invoices against purchase orders, contracts, and actual services delivered.

6. Compliance & Documentation

- Ensure all procurement and service contracts comply with company policies and applicable requirements.

- Maintain proper documentation and records of contracts, quotations, approvals, POs, and vendor communications.

- Support internal and external audits by providing required procurement documents.

Preferred candidate profile

- Bachelor's degree in Supply Chain Management, Procurement, Business Administration, Commerce, or a related field.

- 4 years of experience in Purchase/Procurement, Contract Management, Vendor Management, or Service Procurement.

- Experience in handling service contracts and commercial negotiations will be preferred.