Purchase Coordinator

KEY RESPONSIBILITIES

Purchase & Procurement

• Assist in purchasing materials as per requirements.
• Collect and compare quotations from vendors.
• Prepare Purchase Orders and maintain purchase records.
• Follow up with vendors for rates, availability and delivery timelines.
• Coordinate for timely material procurement.

Vendor Coordination

• Communicate with existing and new vendors.
• Follow up on pending orders, deliveries and quotations.
• Maintain vendor details and purchase-related information.
• Support vendor evaluation and comparison when required.

Material & Order Tracking

• Track Purchase Orders from order placement to delivery.
• Coordinate with Stores for material receipt and shortages.
• Follow up on delayed or pending materials.
• Report delivery issues or discrepancies to the Purchase team.

Documentation & Data Management

• Maintain purchase files, quotations, POs, invoices and related documents.
• Update purchase data in Excel / Google Sheets.
• Prepare purchase reports and pending-order trackers.
• Ensure records are accurate and up to date.

Accounts Coordination

• Coordinate with Accounts for invoice and payment-related information.
• Verify basic details such as PO, quantity, rate and invoice information.
• Support reconciliation of purchase-related records when required.