Purchase & Contracts

Role & responsibilities

• Handle end-to-end procurement of construction materials, equipment, services, and project requirements.
• Collect and evaluate quotations from vendors and suppliers.
• Prepare comparative statements and negotiate prices, payment terms, delivery schedules, and commercial conditions.
• Raise and process Purchase Orders (POs) and Work Orders (WOs).
• Ensure materials are procured as per approved specifications, budgets, and project timelines.
• Monitor purchase orders and ensure timely delivery to project sites.
• Coordinate with site teams regarding material requirements and delivery schedules.
• Identify and develop reliable suppliers and subcontractors.
• Maintain an updated vendor and supplier database.

2. Contract Management

• Draft, review, coordinate, and maintain contracts, work orders, purchase orders, and subcontract agreements.
• Ensure contracts clearly define scope of work, specifications, rates, timelines, payment terms, warranties, penalties, and other commercial conditions.
• Track contract validity, completion periods, renewal requirements, and contractual obligations.
• Coordinate with Legal, Projects, Finance, and Management teams for contract finalization.
• Maintain proper records of all executed contracts and supporting documents.
• Monitor compliance with contractual terms and conditions.

3. Vendor & Contractor Management

• Coordinate with contractors, subcontractors, suppliers, consultants, and service providers.
• Evaluate vendor performance based on quality, cost, delivery, and service.
• Resolve commercial and operational issues with vendors and contractors.
• Negotiate rate revisions, additional works, variations, and extensions where required.
• Ensure vendors comply with company requirements and contractual obligations.

4. Project Procurement Coordination

• Review material indents and procurement requirements received from project sites.
• Coordinate with Project Managers, Engineers, QS, and Site teams for procurement planning.
• Prepare procurement schedules based on project requirements and timelines.
• Track critical materials and ensure there are no delays affecting project execution.
• Coordinate inspection, delivery, and acceptance of materials where required.
• Ensure proper documentation for materials supplied to project sites.

5. Cost Control & Commercial Management

• Compare market rates and identify cost-saving opportunities.
• Negotiate with suppliers and contractors to achieve competitive pricing.
• Monitor purchase costs against approved project budgets.
• Review contractor bills, purchase invoices, and supporting documents in coordination with Accounts and Projects.
• Track variations, additional works, and rate changes.
• Assist management in maintaining procurement and project cost controls.

6. Documentation & Records

• Maintain complete records of quotations, comparative statements, purchase orders, work orders, contracts, invoices, delivery challans, and related documents.
• Maintain contract registers, vendor registers, PO/WOs tracking sheets, and procurement records.
• Ensure all documentation is properly approved and filed.
• Prepare periodic purchase and contract status reports for management.

7. Compliance & Risk Management

• Ensure procurement and contracting activities comply with company policies and approval procedures.
• Identify potential commercial and contractual risks.
• Ensure appropriate clauses are incorporated into contracts to protect the company's interests.
• Coordinate with Legal and Management on contractual disputes, claims, delays, and other issues.
• Maintain confidentiality of commercial information and contractual documents.

Key Skills

• Strong negotiation and vendor management skills.
• Good knowledge of construction materials, services, and subcontracting.
• Knowledge of purchase and procurement processes.
• Strong understanding of contracts, work orders, and commercial terms.
• Excellent communication and coordination skills.
• Strong analytical and cost-comparison abilities.
• Good documentation and record-keeping skills.
• Ability to work under pressure and meet project deadlines.
• Proficiency in MS Excel, Word, ERP/Purchase Management Systems, and other relevant software.

Preferred candidate profile

Graduate

Real -estate Background is must