Purchase and Commercial Manager

Role & responsibilities

• Manage the complete purchase and commercial activities for raw materials, consumables, spares, equipment, and other plant requirements.
• Plan and execute procurement of key raw materials such as Quartz, Coke/Charcoal, Mill Scale, CE Paste, Coal and other production inputs.
• Identify, evaluate, negotiate and develop reliable vendors to ensure quality, competitive pricing and timely delivery.
• Prepare and process RFQs, comparative statements, purchase orders and vendor negotiations in coordination with the Head Office and Factory.
• Ensure HO approval and proper authorization before release of purchase orders and maintain procurement controls.
• Coordinate with Production, Stores, Quality Control, Accounts, Logistics and Factory Management to understand requirements and ensure uninterrupted plant operations.
• Monitor purchase prices, market trends, inventory levels and consumption patterns to control procurement costs.
• Ensure proper quality testing and inspection of incoming raw materials, particularly critical materials such as Quartz, Coal and Mill Scale.
• Coordinate transportation, dispatch, loading/unloading, transhipment and delivery schedules with vendors and logistics partners.
• Handle commercial documentation including POs, invoices, delivery challans, e-way bills, GRNs, debit/credit notes and vendor documentation.
• Verify vendor bills against PO terms, received quantities, quality reports and approved rates before forwarding for payment.
• Coordinate with Accounts for vendor payments, outstanding reconciliation and settlement of commercial issues.
• Maintain proper records of purchase orders, vendor quotations, comparative statements, contracts and commercial correspondence.
• Negotiate credit terms, payment terms, freight, taxes, rates and other commercial conditions to achieve maximum cost efficiency.
• Handle vendor complaints, shortages, quality deviations, delayed supplies and other procurement-related disputes.
• Develop and maintain an approved vendor database and periodically evaluate vendor performance.
• Ensure compliance with company procurement policies, statutory requirements and internal controls.
• Support cost reduction, alternate sourcing and strategic procurement initiatives.
• Prepare regular MIS reports on purchases, pending orders, inventory, vendor performance, price trends and cost savings.
• Coordinate with management on annual procurement planning, budgeting and major purchase decisions.
• Ensure timely availability of materials to avoid production interruption or excess inventory.
• Lead and supervise the Purchase & Commercial team, allocate responsibilities and monitor performance.

Preferred candidate profile

• Experience: 36 years of relevant experience in Purchase, Procurement & Commercial functions, preferably in Ferro Alloys, Steel, Mining, Power Plant, Manufacturing or Heavy Engineering industries.
• Graduate in B.Com / BBA / BBM / Engineering / Materials Management or a related discipline. MBA/PG Diploma in Purchase, Procurement or Supply Chain will be an added advantage.
• Hands-on experience in raw material procurement, vendor development, quotation analysis, comparative statements and commercial negotiations.
• Experience in procurement of Quartz, Coal, Coke/Carbon Materials, Mill Scale, CE Paste, plant consumables, mechanical/electrical spares and other industrial materials will be preferred.
• Strong knowledge of vendor negotiation, price benchmarking, payment terms, credit periods, freight and delivery conditions.
• Ability to independently handle Purchase Requisitions, RFQs, Comparative Statements, Purchase Orders and delivery follow-ups.
• Good coordination skills with Production, Stores, Quality, Accounts, Logistics and Plant teams.
• Strong knowledge of MS Excel and ERP/Purchase Management systems.
• Good communication, analytical, negotiation and vendor-management skills.
• Should be commercially sharp, proactive and capable of achieving cost savings while ensuring timely material availability.