Proposal Specialist

Designation: Business Support Executive Proposals & Content
Company: VJM Global
Department: Business Development
Reporting to: Business DevelopmentManager
Location: Sector 142
Experience: Preferably 1–3 years.

About VJM Global

VJM Global provides company incorporation, accounting, taxation, compliance and business advisory services. We support clients across multiple jurisdictions through our internal team and international professional network.

Role Overview

We are looking for an organised executive with strong writing and documentation skills to support proposals, business documents, marketing content and day-to-day business development coordination.

The executive will convert internal inputs and partner quotations into clear client-facing proposals, build reusable country and service documents, and prepare LinkedIn posts and other business communications. The role requires careful handling of information, consistent presentation and coordination with the team.

Key Responsibilities

Proposals and Business Documents

• Prepare client proposals and quotations using approved formats and inputs from the business development and technical teams.
• Consolidate partner quotations and incorporate approved VJM fees or margins.
• Clearly present the scope, deliverables, professional fees, government charges, recurring costs, timelines, exclusions and payment terms.
• Identify missing or inconsistent information and obtain clarification before submitting drafts for approval.
• Prepare presentations, service summaries, company profiles, meeting notes and other business documents.
• Assist with engagement letters, scope-of-work documents and related formats under supervision.
• Maintain version control and ensure documents are accurate, consistent and professionally formatted.

Country and Service Knowledge

• Build and update standard company setup and compliance documents for countries in VJM Global’s portfolio.
• Prioritise countries with active enquiries and frequent client requirements.
• Maintain approved pricing references, partner inputs and the date information was last verified.
• Organise existing documents so that the team can retrieve and adapt them quickly.
• Research service information and coordinate technical review before including regulatory or tax statements in client-facing material.

Content and Business Development Support

• Draft LinkedIn posts, email campaigns, service updates, website content and other business communications.
• Convert technical inputs into clear, professional content for the intended audience.
• Coordinate content review and maintain a simple content calendar.
• Prepare basic branded graphics and presentations using Canva or similar tools.
• Support follow-up drafts, client communications, CRM updates and business development reporting.
• Coordinate with internal teams and partners to collect information and meet deadlines.
• Support related research, documentation and process improvement projects.

Education

• Bachelor’s degree in Commerce, Business Administration, English, Communications, Marketing or a related discipline.
• Graduates from other disciplines with strong writing and documentation skills are welcome.
• A postgraduate qualification is an advantage but is not mandatory.
• CA, CS or other professional qualifications are not required.

Preferred Experience

Experience in one or more of the following:

• Proposal preparation, sales support or business documentation.
• Content writing, business communication or marketing coordination.
• Professional services, consulting, accounting or legal services.
• Research and administrative coordination involving client-facing documents.

Candidates do not need prior experience in every responsibility. Strong writing, attention to detail and the ability to learn are essential.

Skills Required

• Strong written English and the ability to produce clear, professional drafts.
• Good command of Word, Excel and PowerPoint.
• Comfortable with basic fee calculations, tables and commercial information.
• Attention to detail in names, figures, scope and document formatting.
• Ability to organise information from several sources.
• Familiarity with LinkedIn content and basic Canva design.
• Ability to manage multiple deadlines and incorporate feedback.
• Responsible use of AI tools, with independent checking of facts, figures and final wording.

What Success Looks Like

• Accurate proposals prepared within agreed timelines.
• Fewer corrections and consistent document presentation.
• A growing, organised library of country and service documents.
• Relevant LinkedIn and business content delivered regularly.
• Reliable coordination and follow-through on assigned work.

Scope of the Position

This is a broad business support role covering proposals, documentation, content, research and coordination. Responsibilities may evolve with business requirements and the candidate’s capabilities.

Perks and benefits

Health insurance, Provident fund