Proposal Manager

Job description

The Proposal Manager will lead and manage the development of proposals for U.S. government contracts in the Health, State & Local, and financial sectors. This role serves as the accountable point of contact for proposal development and submission, ensuring 100% timely and compliant proposal submissions.

Responsibilities:

Manage proposals, including all aspects of proposal development such as pre-proposal planning activities, kick-off meeting, capture plan and value proposition conveyance, theme development, schedule management and adherence, action/issue tracking, proposal structure development, compliance oversight, content plans, writing instructions and team guidance, color review team coordination, and production oversight.

Develop/maintain proposal management-related artifacts for each opportunity to include kickoff materials, content plans, master outline and compliance matrix, schedule, writing instructions and templates, daily stand-up agenda and notes, proposal team contact list, action items, and color team review briefings.

Review/analyze proposal sections for consistency and clarity, compliance with solicitation requirements, and alignment with proposed solutions and themes and write, re-write, and/or edit proposal sections as necessary to deliver high-quality, winning proposal product.

Collaborate with business development, capture staff, and operational leadership to obtain adequate resources for accomplishing a high-quality proposal submittal in a timely manner.

Collaborate with the capture manager, subject matter experts, solution architects, and proposal writers to refine proposal sections to ensure accuracy, compliance, consistency, and reflection of win strategies.

Clarify, communicate, and enforce roles and responsibilities of the proposal team members.

Assist in the development and refinement of templates and standardized processes to streamline proposal development.

Provide frequent updates regarding proposal progress to team via periodic stand-up meetings that discuss volume/section status, schedule, and action items.

Lead, facilitate, and drive discussions during solution and strategy sessions with the capture manager, lead solution architect, writers, and subject matter experts.

Prepare for and conduct color reviews of written proposal volumes to include in-briefing and de-briefing reviewers, consolidating and resolving minor comments, and working with the capture manager and solution architect to resolve major comments.

Work with the contracts and pricing leads to remain current on all solicitation modifications and pricing milestones, communicate changes and updates to the team, and revise the schedule, outline, and compliance matrix as necessary throughout proposal life cycle.

Review and analyse proposal sections for consistency, clarity, compliance with solicitation requirements, and alignment with proposed solutions and themes.

Provide writers with feedback to ensure accuracy, compliance, consistency, and reflection of win strategies.

Perform white glove review, desktop publishing, and other proposal production activities on final proposal documents to include Microsoft Word and PowerPoint.

Required Experience:

Proven experience in managing and writing winning, competitive Federal Government proposals in a defined proposal role.

Knowledge of the proposal development life cycle and familiarity with Shipley and other industry-standard proposal development processes and best practices.

Demonstrated ability to manage multiple concurrent proposal responses efficiently, balancing competing timelines, rotating contributors, and shifting priorities to produce accurate, high-quality content.

Strong interpersonal skills to interact effectively with diverse proposal contributors, reviewers, and approvers, including executives, managers, subject matter experts, operations team members, writers, graphic artists, and subcontractors/external partners.

Ability to take initiative and act independently while leading and executing all phases of the proposal lifecycle without explicit direction or detailed task descriptions from leadership.

Excellent writing, editing, analytical, critical thinking, and communication skills with a keen attention to detail.

Experience with Federal Government procurement in health/civilian agencies and/or the information technology field.

High level of proficiency with Microsoft Office (particularly Word and Excel) and Adobe Professional.

Proficiency in using proposal collaboration tools and applying best practices.

Role: Bidding / Auction / Proposal

Industry Type: IT Services & Consulting

Department: Sales & Business Development

Employment Type: Full Time, Permanent

Role Category: BD / Pre Sales

Education

UG: Any Graduate

PG: Any Postgraduate