Proposal Engineer

Role Overview

Sumip Composites Private Limited is looking for a detail-oriented and proactive Proposal Executive to support our business development and sales functions through accurate, competitive, and timely techno-commercial proposals.

The Proposal Executive will be responsible for managing the proposal process from the receipt of a customer enquiry or RFQ through preparation, internal coordination, submission, revision, and follow-up.

The role requires strong coordination across departments, commercial awareness, attention to detail, and the ability to understand customer requirements and translate them into well-structured proposals.

The ideal candidate should be comfortable working in a fast-paced B2B manufacturing environment where multiple enquiries and proposals may need to be managed simultaneously.

Key Responsibilities1. Enquiry & RFQ Management

• Review customer enquiries, RFQs, tender documents, BOQs, specifications, and other relevant documents.
• Understand the customer's technical, commercial, documentation, and delivery requirements.
• Identify missing information or clarifications required before proposal preparation.
• Coordinate with the Sales team or customer-facing teams to obtain necessary inputs.
• Maintain systematic records of incoming enquiries and their current status.

2. Techno-Commercial Proposal Preparation

• Prepare accurate and professional techno-commercial proposals, quotations, and commercial offers based on customer requirements.
• Ensure that product specifications, quantities, pricing, taxes, delivery terms, payment terms, validity, freight, and other commercial conditions are accurately incorporated.
• Prepare revised quotations and proposals based on customer feedback or changes in requirements.
• Ensure that all proposals follow the company's approved formats, commercial policies, and documentation standards.
• Review proposals thoroughly before submission to minimize technical, pricing, and documentation errors.

3. Internal Coordination

• Coordinate closely with Sales, Design, Production, Purchase, Planning, Quality, Finance, and other relevant departments to collect the inputs required for proposal preparation.
• Obtain technical specifications, drawings, costing inputs, manufacturing feasibility, lead times, and commercial approvals wherever required.
• Follow up internally to ensure that pending inputs do not delay proposal submissions.
• Act as a central coordination point between commercial and technical teams during the proposal stage.

4. Costing & Commercial Support

• Assist in preparing preliminary costing, price comparisons, and commercial calculations.
• Coordinate for material, manufacturing, bought-out component, transportation, and other relevant costing inputs.
• Support the team in evaluating commercial terms before final proposal submission.
• Maintain strict confidentiality regarding pricing, margins, costing structures, and other sensitive commercial information.

5. Proposal Tracking & Follow-Up

• Maintain a structured tracker for all enquiries, quotations, revisions, and submitted proposals.
• Monitor proposal deadlines and ensure submissions are completed within committed timelines.
• Coordinate with the Sales and Business Development teams for follow-up on submitted proposals.
• Record customer feedback, technical clarifications, commercial negotiations, revisions, and final outcomes.
• Track proposal status from Enquiry → Proposal → Revision/Negotiation → Order/Lost for better visibility and reporting.

6. Tender & Bid Documentation

• Support the preparation of tender submissions, bid documents, technical compliance sheets, commercial documentation, and supporting documents.
• Ensure all mandatory documents are compiled and submitted according to tender requirements.
• Maintain proper records of tender submissions and subsequent clarifications or revisions.

7. Documentation & MIS

• Maintain organized digital and physical records of proposals, quotations, customer enquiries, revisions, approvals, and supporting documents.
• Maintain and regularly update customer and enquiry databases.
• Prepare periodic MIS reports covering enquiry volume, quotation status, pending proposals, conversions, and other relevant proposal metrics.
• Ensure proper version control for revised quotations and proposals.

Qualifications

• Bachelor's degree in Engineering, Commerce, Business Administration, or a related discipline.
• 1–3 years of experience in Proposal Management, Tendering, Estimation, Sales Coordination, Inside Sales, or a similar role.
• Previous experience in a B2B manufacturing, engineering, electrical, infrastructure, or industrial organizationwill be preferred.
• Fresh graduates with strong analytical ability, communication skills, and willingness to understand technical products may also be considered.

Required Skills

• Strong attention to detail and a high level of accuracy.
• Good written and verbal communication skills in English.
• Strong coordination and interpersonal skills.
• Good numerical and analytical ability.
• Ability to understand technical specifications, BOQs, commercial terms, and customer documentation.
• Proficiency in Microsoft Excel, Word, and PowerPoint.
• Strong documentation and record-management skills.
• Ability to prioritize tasks and manage multiple enquiries simultaneously.
• Ability to work efficiently under deadlines and follow up proactively with multiple departments.
• Commercial awareness and ability to handle confidential pricing information responsibly.

Preferred Skills

• Experience preparing techno-commercial quotations for industrial products.
• Familiarity with RFQs, tenders, BOQs, technical datasheets, and commercial terms.
• Understanding of manufacturing processes or engineered products.
• Experience with ERP/CRM systems will be an added advantage.
• Exposure to GRP/FRP, electrical, mechanical, infrastructure, or related industrial products would be beneficial.

Key Performance Indicators (KPIs)

Performance for this role will primarily be evaluated on:

• On-time Proposal Submission: Percentage of quotations and proposals submitted within committed timelines.
• Proposal Accuracy: Accuracy of pricing, quantities, specifications, commercial terms, and documentation.
• Turnaround Time: Efficiency in converting enquiries into complete proposals.
• Documentation Quality: Proper maintenance and traceability of quotations, revisions, approvals, and customer records.
• Internal Coordination: Effectiveness in obtaining timely inputs from Sales, Design, Production, Purchase, Finance, and other departments.
• Proposal Follow-Up: Timely tracking of submitted proposals, revisions, and customer feedback.
• Process Compliance: Adherence to company proposal formats, approval processes, pricing confidentiality, and documentation standards.
• Sales Support Effectiveness: Contribution towards improving proposal responsiveness and supporting enquiry-to-order conversion.