Proposal & Bid Management Specialist / Senior Proposal Analyst

Company Description ZapAI is a digital transformation and product engineering services company headquartered in Irving, TX, with a growing presence in India. The organization specializes in devices and embedded engineering, software applications and product engineering, analytics and data engineering, quality engineering, and cloud, DevOps, and security solutions. ZapAI partners with global clients to design, build, and scale modern digital products and platforms. Team members collaborate across disciplines to deliver high-performance, secure, and data-driven solutions that support complex business needs.

Role Description We are looking for a Proposal & Bid Management professional to support and manage end-to-end proposal activities for technology, professional services, staffing, and public-sector opportunities.

The ideal candidate will have hands-on experience working with RFPs, RFQs, and RFIs, analyzing solicitation requirements, coordinating responses across multiple teams, maintaining compliance, and ensuring high-quality submissions are completed on time.

Depending on experience, this opportunity can be structured as a Proposal Specialist, Proposal Analyst, or Senior Proposal Analyst position.

Key Responsibilities

* Manage and support end-to-end RFP, RFQ, and RFI response processes.

* Review solicitation documents and identify requirements, deliverables, deadlines, and evaluation criteria.

* Build and maintain compliance matrices, proposal trackers, schedules, and response plans.

* Coordinate with Sales, Business Development, Solution/Technical teams, Delivery, Recruiting/Staffing, Finance, and Leadership.

* Collect technical, staffing, past-performance, pricing, and corporate information required for responses.

* Translate technical and business inputs into clear, client-focused proposal content.

* Support resume coordination, staffing matrices, documentation management, and proposal formatting.

* Conduct compliance and quality reviews before final submission.

* Manage multiple concurrent proposals while maintaining deadlines and submission readiness.

* Support proposal review cycles, including Pink/Red/Gold-style reviews where applicable.

* Maintain reusable proposal content, templates, previous responses, and knowledge repositories.

* Use AI-assisted tools where appropriate to accelerate content development, summarize requirements, identify compliance gaps, and improve response quality.

* For senior candidates, contribute to solution shaping, implementation approaches, win themes, estimation discussions, and proposal strategy.

Required Qualifications

• Candidates should have 2+ years of experience in proposal management, bid management, RFP response, business analysis, capture/proposal operations, or a related field.