Property Management Coordinator

Job Overview:

Our client is looking for a Property Management Coordinator to manage maintenance workflows, tenant communications, vendor coordination, and financial record-keeping. This role requires someone who thrives on bringing order to complexity and can independently manage multiple moving parts while maintaining meticulous attention to detail. You will work directly with leadership to establish scalable systems and ensure property owners receive accurate, timely reporting every month.

Schedule: Monday - Friday, flexible from 9:00 AM - 6:00 PM Tustin, CA time; Part-time, 20 work hours per week

Responsibilities:

• Manage maintenance requests from intake through completion, coordinating with vendors and tracking all work orders in the property management system.
• Input and reconcile financial transactions, including rent payments, late charges, and vendor payments.
• Prepare and distribute accurate monthly owner statements for review and approval.
• Maintain organized digital filing systems, including Google Drive folders and documentation.
• Coordinate with vendors to schedule repairs and property maintenance services.
• Monitor accounts receivable and ensure timely rent collection and posting.
• Close out completed maintenance cases and update property management records.
• Organize and maintain processes within the property management software platform.

Requirements:

• Experience with DoorLoop property management software and GoHighLevel.
• Proven experience in property management coordination or administration.
• Strong bookkeeping skills with experience in accounts payable and accounts receivable.
• Exceptional organizational skills with meticulous attention to detail.
• Experience using property management software platforms.
• Ability to manage vendor relationships and coordinate service requests.
• Comfortable working independently and following documented processes.

Preferred Qualifications:

• Familiarity with AI tools to improve workflow efficiency.
• Background working remotely for US-based real estate or property management companies.

Independent Contractor Perks:

• Permanent work from home
• Immediate hiring

Note:

Please click the Apply button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

One application, multiple possibilities: When you apply, our team reviews your background against all current openings, not just this one! If a different role fits your skills, we'll get in touch! We also encourage you to keep exploring our job board and apply directly to any position that excites you.