Project Sales Coordinator - Forms and Surfaces

Job Title: Project Sales Coordinator – Forms and Surfaces India

Location: Pune Plant – Lonikand, near Wagholi

Experience: 5–6 Years

CTC: 7 LPA

Employment Type: Full-Time

Job Summary

We are looking for an experienced Project Sales Coordinator to manage end-to-end inside sales coordination, customer order management, tender/RFP/RFQ handling, BOQ estimation, quotations, technical proposals, sales order processing and cross-functional coordination.

The ideal candidate should have strong experience in Sales Coordination / Inside Sales, ERP systems, order management and export processes, along with the ability to coordinate effectively with Sales, Operations, Engineering, Accounts, Logistics and Installation teams.

Experience in architectural products and handling export orders for Middle East, APEC and Europe will be preferred.

Key Responsibilities

• Manage end-to-end sales coordination and inside sales activities.
• Handle customer orders, sales orders and order progress tracking.
• Manage RFP/RFQ, tenders, bidding documents and BOQ estimation.
• Prepare quotations, technical proposals and commercial documents.
• Coordinate Purchase Order to Sales Order processing.
• Coordinate PO, advance payment, samples, drawings and CSD approvals.
• Prepare and process sales orders and pro-forma invoices in ERP.
• Maintain customer databases and sales records in ERP.
• Coordinate with Sales, Operations, Engineering, Accounts, Logistics and Installation teams.
• Handle customer queries, complaints, warranty, rejection and replacement claims.
• Follow up on payments and receivables.
• Coordinate LC, ABG and PBG documentation.
• Prepare sales, financial and order-related reports.
• Handle export orders and related documentation.
• Coordinate export processes involving Middle East, APEC and Europe.
• Ensure proper documentation as per applicable Incoterms and export requirements.
• Understand material specifications, drawings and technical documents.
• Maintain strong customer relationships and provide timely order updates.
• Support compliance documentation and internal coordination.

Mandatory Requirements

• Bachelor's degree in Mechanical Engineering, Civil Engineering or Interior Design.
• 5–6 years of relevant experience in Sales Coordination / Inside Sales.
• Minimum 5 years of relevant experience in customer service/sales coordination.
• Strong experience in Customer Order Management.
• Hands-on experience with RFP/RFQ and Tender Handling.
• Experience in BOQ estimation, quotations and bidding documents.
• Experience preparing technical and commercial proposals.
• Strong ERP experience; M2M ERP exposure is preferred.
• Experience in Sales Order Creation and Pro-forma Invoice Preparation.
• Knowledge of export processes, Incoterms and export documentation.
• Experience handling Middle East, APEC and/or Europe export orders is preferred.
• Ability to read and understand drawings and technical documents.
• Ability to understand material specifications.
• Basic knowledge of taxation and commercial documentation.
• Excellent written and spoken English communication.
• Strong IT/ERP skills.
• Strong analytical, decision-making and problem-solving abilities.
• Strong interpersonal and coordination skills.
• Ability to manage multiple departments and priorities simultaneously.
• Willingness to relocate/work near the Lonikand, Wagholi, Pune plant.

Preferred Experience

Candidates with experience in the following areas will be preferred:

• Architectural Products
• Building Materials
• Interior/Architectural Solutions
• Project Sales Coordination
• Export Sales Coordination
• International Order Management
• Middle East / APEC / Europe markets

Critical Requirements

Candidates must have strong hands-on experience in:

• Sales Coordination / Inside Sales
• Customer Order Management
• ERP / Sales Order Processing
• RFP / RFQ / Tender Handling
• BOQ Estimation
• Quotation & Technical Proposal Preparation
• Export Process & Documentation
• Incoterms
• Cross-functional order coordination

Ideal Candidate Profile

The ideal candidate will be a highly organized and detail-oriented professional who can independently manage customer orders, sales coordination, documentation, ERP activities and cross-functional communication while ensuring smooth execution from enquiry to order completion.

Apply Now

Interested candidates can share their updated CV at: [HIDDEN TEXT]