Project Receivables & Collections Executive

PROJECT RECEIVABLES & COLLECTIONS EXECUTIVE

About the Company:

Rajesh Power Services Limited is a leading turnkey EPC partner in the power transmission and utility sector, specializing in extra-high-voltage (EHV) underground cabling, sub-stations, and advanced O&M services up to 220 kV. Recognized for its end-to-end design, execution, and diagnostic capabilities for top state utilities and private clients, the company combines proven technical expertise with cutting-edge technologies like Industrial IoT to deliver reliable, class-leading infrastructure solutions.

Role Summary:

We are looking for an experienced Payment Collection Specialist with around 5 years of experience in an EPC / Infrastructure / Power Transmission & Distribution company. The candidate will be responsible for driving project-wise receivables and timely payment collection from customers, coordinating closely with Project, Billing, Commercial, Finance and Client teams.

The role requires strong follow-up skills, commercial understanding and the ability to independently track payments from RA bills, milestone bills, advances, retention money, variation claims, final bills and other project receivables.

Key Responsibilities:                   

Project Receivables Management

•      Monitor project-wise outstanding receivables and maintain an updated ageing report.

•      Track all invoices/RA bills from submission to certification and payment.

•      Prepare customer-wise and project-wise collection plans.

•      Identify overdue payments and develop action plans for recovery.

•      Ensure systematic follow-up until payment is credited.

Billing & Certification Follow-up

•      Coordinate with Project/Billing/Commercial teams to ensure timely submission of bills.

•      Follow up with clients for:

•      Bill acceptance

•      Measurement Book / Joint Measurement

•      Engineer/Consultant certification

•      Invoice processing

•      Payment approvals

•      Track reasons for pending certification or payment and resolve bottlenecks.

Client Coordination

•      Develop strong working relationships with client Finance, Commercial, Purchase, Project and Accounts Payable teams.

•      Regularly communicate with client representatives regarding outstanding payments.

•      Visit client offices whenever required for payment follow-up and resolution.

•      Escalate critical payment issues to senior management.

Deductions & Disputes

Track deductions relating to:

•      Retention

•      TDS

•      GST

•      LD

•      Mobilisation advance recovery

•      Material recovery

•      Penalties

•      Other contractual deductions

•      Coordinate with Project/Contracts teams to resolve disputed deductions.

•      Maintain a deduction and dispute tracker and ensure timely closure.

Retention & Final Bill Recovery

•      Maintain separate tracking of retention money, security deposits and final bills.

•      Monitor project completion milestones and initiate release of retention/security amounts.

•      Coordinate with Project and Commercial teams for completion certificates and documentation required for final payment.

Advance & BG-Linked Receivables

•      Track mobilisation advances and their recovery from bills.

•      Monitor Bank Guarantees / Performance Guarantees related to payment release.

•      Coordinate with Finance and Project teams for BG extension/release wherever required.

MIS & Management Reporting

Prepare weekly/monthly reports covering:

•      Total outstanding receivables

•      Current vs overdue receivables

•      Project-wise ageing

•      Client-wise outstanding

•      Bills submitted but not certified

•      Certified but unpaid bills

•      Retention outstanding

•      Final bill outstanding

•      Disputed amounts

•      Expected collections for the next 30/60/90 days

•      Collection achieved vs target

Qualifications:

Required

•   Bachelor's degree in Commerce (B.Com), Finance, Business Administration (BBA), or a related discipline.

•   5 years of direct experience in EPC / Infrastructure / Power / Construction industry.

•   Strong experience in project receivables and payment collection.

•   Experience dealing with large corporate/government/utility clients.

•   Good understanding of RA Bills, certification, retention, advances, deductions and final bills.

•   Strong follow-up and negotiation skills.

Software Proficiency

•   Strong MS Office Suite skills.

Employment Type: Full-Time

Location: Ahmedabad, Gujarat