Project Procurement Manager

Position Overview

We are seeking an experienced Project Procurement Manager with 22+ years of experience in procurement and supply chain management within the Oil & Gas, Petrochemical, Refinery, Chemical, and EPC project industries.

The incumbent will be responsible for leading and managing the complete project procurement function, from procurement planning and sourcing through purchase order placement, vendor management, expediting, inspection, logistics, and final delivery to site. The role requires strong expertise in handling EPC/EPCM projects, major equipment, critical packages, bulk materials, long-lead items, and strategic procurement activities.

The candidate will work closely with Project Management, Engineering, Construction, Planning, Cost Control, Quality, Contracts, Finance, and vendors/subcontractors to ensure timely procurement of materials and equipment in line with project cost, schedule, quality, and contractual requirements.

Key Responsibilities

1. Project Procurement Management

• Lead the overall procurement activities for major Oil & Gas, Petrochemical, Refinery, and EPC projects.
• Develop and implement the Project Procurement Strategy and Procurement Plan in line with project requirements.
• Establish procurement schedules aligned with engineering deliverables, construction priorities, and project milestones.
• Manage procurement activities from MR/MTO receipt through RFQ, technical/commercial evaluation, negotiation, PO placement, expediting, inspection, logistics, and delivery.
• Ensure procurement activities are completed within approved cost, quality, and schedule parameters.
• Monitor procurement progress and identify potential delays, risks, and bottlenecks.

2. Procurement Planning & Strategy

• Review project specifications, BOQs, MTOs, MR packages, approved vendor lists, and procurement schedules.
• Develop sourcing strategies for critical, strategic, and long-lead equipment and materials.
• Prepare procurement plans, procurement schedules, and vendor allocation strategies.
• Identify opportunities for cost optimization, value engineering, alternate sourcing, and commercial savings.
• Establish priorities based on project construction requirements and critical path activities.

3. Major Equipment & Package Procurement

Experience in procurement of major equipment/packages such as:

• Static Equipment Pressure Vessels, Columns, Reactors, Heat Exchangers
• Rotating Equipment Compressors, Pumps, Turbines, Blowers
• Electrical Equipment – Transformers, Switchgear, MCC, Generators
• Instrumentation & Control Systems
• DCS / PLC / ESD / SIS Systems
• Piping Materials, Valves, Flanges & Fittings
• Structural Steel and Bulk Materials
• Tanks and Storage Systems
• Package Units and Skid Packages
• Mechanical and Electrical Bulk Materials
• Long Lead Equipment and Critical Project Packages

4. Vendor Management & Development

• Identify, evaluate, prequalify, and develop suitable domestic and international suppliers.
• Manage relationships with OEMs, manufacturers, suppliers, subcontractors, and strategic vendors.
• Conduct vendor capability assessments and commercial evaluations.
• Maintain and develop an effective Approved Vendor List (AVL).
• Monitor supplier performance in terms of cost, quality, delivery, and technical compliance.
• Resolve vendor-related commercial and delivery issues.

5. RFQ, Evaluation & Negotiation

• Review and approve RFQ packages in coordination with Engineering and Project teams.
• Manage the bid process and ensure competitive vendor participation.
• Lead commercial evaluation, techno-commercial evaluation, bid clarification, and negotiations.
• Negotiate prices, payment terms, delivery schedules, warranties, LD clauses, taxes, freight, and other commercial conditions.
• Ensure procurement decisions provide optimum cost, quality, and delivery value to the project.
• Recommend vendors for award based on technical, commercial, and project requirements.

6. Purchase Orders & Contract Management

• Review and approve Purchase Orders and procurement-related contracts.
• Ensure PO terms and conditions are aligned with project and client requirements.
• Monitor contractual obligations of suppliers.
• Manage variations, amendments, claims, deviations, and commercial issues.
• Coordinate with Legal and Contracts teams for significant commercial matters.
• Ensure proper documentation and compliance with procurement procedures.

7. Expediting & Delivery Management

• Establish effective expediting strategies for critical and long-lead items.
• Monitor vendor engineering, manufacturing, inspection, testing, and dispatch schedules.
• Conduct regular vendor progress reviews and expedite critical orders.
• Coordinate with Engineering, QA/QC, Inspection, Logistics, and Construction teams.
• Ensure timely delivery of materials and equipment to project sites.
• Develop recovery plans for delayed or critical procurement packages.

8. Quality & Inspection Coordination

• Coordinate with QA/QC and Inspection teams for vendor inspection activities.
• Ensure materials and equipment comply with approved specifications, drawings, codes, and standards.
• Monitor inspection and testing requirements, including FAT where applicable.
• Resolve quality-related issues with vendors and suppliers.
• Ensure proper documentation, certificates, test reports, and final manufacturing records are received.

9. Logistics & Material Delivery

• Coordinate with logistics teams for domestic and international shipments.
• Monitor transportation, customs clearance, import/export documentation, and site delivery.
• Optimize logistics costs and delivery schedules.
• Ensure proper handling of oversized, heavy, and critical equipment.
• Coordinate delivery priorities based on project construction requirements.

10. Cost Control & Budget Management

• Manage procurement within the approved project budget.
• Track procurement commitments, forecast costs, and potential cost overruns.
• Identify cost-saving opportunities through strategic sourcing and negotiations.
• Prepare procurement cost reports and management dashboards.
• Support project cost control and forecasting activities.

11. Project Coordination

• Work closely with Project Director/Project Manager, Engineering Manager, Construction Manager, Planning, Cost Control, QA/QC, Contracts, and Finance.
• Participate in project review meetings and procurement progress meetings.
• Provide regular procurement status reports to senior management.
• Highlight critical procurement risks, delays, and required management interventions.
• Ensure procurement activities remain aligned with overall project execution strategy.

12. Team Leadership

• Lead and mentor a multidisciplinary procurement team comprising Procurement Engineers, Buyers, Expeditors, Material Coordinators, and Procurement Specialists.
• Allocate responsibilities and monitor team performance.
• Develop procurement team capabilities and ensure adherence to company procedures.
• Establish KPIs for procurement performance and supplier management.

Key Performance Indicators

• Procurement cost savings / cost avoidance
• On-time PO placement
• On-time material delivery
• Procurement schedule adherence
• Supplier performance
• Long-lead item delivery performance
• Purchase Order cycle time
• Procurement budget adherence
• Vendor quality performance
• Number of critical procurement delays
• Procurement risk mitigation
• Internal and client procurement satisfaction

Required Qualifications

• Bachelor's degree in Engineering, Supply Chain, Procurement, Business Administration, or a related discipline.
• Master's degree / MBA in Supply Chain Management, Procurement, or Business Management will be an advantage.
• 22+ years of overall experience, preferably with significant experience in Oil & Gas, Petrochemical, Refinery, Chemical, Power, or EPC projects.
• Strong experience in Project Procurement Management within large-scale EPC/EPCM projects.
• Proven experience managing procurement teams and major project procurement packages.
• Strong knowledge of international and domestic sourcing practices.

Technical & Commercial Knowledge

The candidate should have strong knowledge of:

• EPC / EPCM Project Procurement
• Procurement Planning & Strategy
• Strategic Sourcing
• Vendor Management
• Techno-Commercial Evaluation
• Commercial Negotiation
• Purchase Orders & Contracts
• Expediting & Inspection
• Logistics & Supply Chain
• Cost Control
• Long Lead Item Management
• Vendor Development
• Procurement Risk Management
• Contractual Terms & Conditions
• International Procurement
• Import / Export Processes
• Quality & Inspection Requirements

Preferred Industry Standards & Codes

Working knowledge of applicable Oil & Gas and Petrochemical standards such as:

• ASME
• API
• ASTM
• ANSI
• IEC
• NACE
• ISO
• NFPA
• Client-specific specifications and standards

Desired Competencies

• Strong leadership and team-management skills
• Excellent negotiation and commercial acumen
• Strong analytical and decision-making ability
• Excellent vendor and stakeholder management
• Ability to work under project deadlines
• Strong communication and interpersonal skills
• Problem-solving and conflict-resolution capabilities
• Strong understanding of project priorities and critical-path procurement
• Ability to manage multiple procurement packages simultaneously
• High level of commercial awareness and accountability

Ideal Candidate Profile

The ideal candidate will be a senior procurement professional with 22+ years of experience, including substantial experience in large-scale Oil & Gas / Petrochemical / Refinery EPC projects. The candidate should have demonstrated experience in managing end-to-end project procurement, major equipment and package procurement, strategic sourcing, vendor negotiations, expediting, supplier performance, cost optimization, and procurement team leadership.

Experience working with international vendors, EPC contractors, licensors, OEMs, and multinational project organizations will be highly preferred.