Project Operations Analyst

About Inizio Ignite:

Inizio Ignite is the global advisory partner for health and life sciences, encompassing connected expertise across Research Partnership, Putnam, Vynamic, and STEM. Guided by purpose, passion, and precision, we collaborate with clients to ignite impact, accelerate performance, and deliver lasting change for patients. By uniting strategy, insights, and innovation with a unique depth and breadth of expertise, we drive transformation and shape the future of health.

Role Overview

The  Project Operations Analyst will support the Project Operations and will report to the Project Operations Lead. This role will provide comprehensive Project Operations administration and will work closely with the Finance team and Project Managers. The Project Operations Analyst  will be responsible for preparing and organizing data, ensuring data quality, and assisting with monthly reconciliations within the company’s project management and accounting systems. 

What you'll be doing

Project Data & Revenue Coordination   

Create and update Projects in both the CRM & PSA, organize and store project SOWs and Purchase Orders  

Support project management by updating project schedules on Active projects while ensuring accuracy with rates, start dates and allocations based off approved pricing guide  

Assist with project lifecycle by creating Project billing milestones, resource requests, and revenue contracts for T&M and Fixed Fee Projects  

Track and follow-up with Project Managers for all signed Agreements. Ensuring receipt and appropriate storage

Lead data monitoring and maintenance of Project Pipeline, & perform daily data cleanup 

Identify, research, and resolve issues regarding project discrepancies or updates; escalate as necessary  

Send monthly missing hours reminders, monitor Consultant timecard submissions for accuracy and follow-up as necessary  

Prepare reports like project financial, resources utilization, capacity reports etc.

Support monthly project revenue recognition process by validating projects completion rate with project manager & reporting back to Project Operations Lead  

  Finance Support   

Provide operational and financial reporting support for Project Managers 

Financial Process documentation; create and maintain standard operating procedures  

Project Management system troubleshooting and Q&A  

What you'll need

Bachelor’s degree 

3 years’ experience in Financial Force or other PSA system preferred   

Strong knowledge of MS Office products, especially with Excel  

Organized, detail-oriented, and competent follow-through skills  

Ability to prioritize and multi-task in a fast-paced environment while meeting deadlines  

Ability to execute activities within complex processes  

Artificial Intelligence

Inizio may use AI technologies to support certain aspects of our recruitment process, but all hiring decisions are made by our human recruiting team. We are committed to fair, inclusive, and human-led hiring practices. Don't meet every requirement? That's okay! We are dedicated to building a diverse, inclusive, and authentic workplace. If you're excited about this role but your experience doesn't perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others. Don't meet every job requirement? That's okay! Our company is dedicated to building a diverse, inclusive, and authentic workplace. If you're excited about this role, but your experience doesn't perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others.