PROJECT MANAGER

Project Coordination | Client Handling | Vendor Management | Operations

Position: Project Manager

Experience Required: 1 3 Years

Location: Delhi NCR (Office-based)

Company: My Design Minds

Employment Type: Full-Time

Joining: Immediate / Short Notice Preferred

Role Overview

My Design Minds is hiring for Project Manager Jobs for responsible, detail-oriented, and execution-focused professionals who can manage projects end-to-end, coordinate with multiple teams, handle clients and vendors, and ensure timely and profitable project delivery.

This role is ideal for candidates who have worked in design agencies, engineering services companies, manufacturing support firms, or project-based organizations, where coordination, follow-ups, documentation, and accountability are critical.

As a Project Manager, you will act as the central point of control between clients, internal teams, vendors, and management. You will be responsible for planning, tracking, communication, billing coordination, invoice coordination and project closure. This is not a theoretical project management role this is a hands-on operational role where execution matters more than certifications.

Key Responsibilities

Project Planning & Execution

• Understand project scope, timelines, deliverables, and dependencies
• Break projects into tasks and assign them to internal teams
• Track project progress and ensure milestones are achieved on time
• Identify risks, delays, or blockers and take corrective actions
• Ensure projects are delivered within agreed timelines and scope

Team Management & Coordination

• Coordinate daily with design, engineering, and operations teams
• Track task allocation, productivity, and deliverables
• Ensure clarity of responsibilities among team members
• Conduct follow-ups to maintain accountability
• Support team members in resolving execution-related issues

Client Handling & Communication

• Act as the primary point of contact for assigned clients
• Communicate project updates, timelines, and deliverables clearly
• Handle client queries, feedback, and coordination professionally
• Manage expectations and avoid scope creep
• Ensure client satisfaction through timely communication and delivery

Vendor Management & Coordination

• Coordinate with external vendors, service providers, and consultants
• Track vendor deliverables, timelines, and quality
• Support vendor onboarding and documentation
• Ensure vendor work aligns with project requirements
• Coordinate vendor payments with the accounts team

Billing, Invoicing & Ledger Support

• Coordinate invoice generation based on project milestones
• Maintain basic project-wise billing and cost tracking
• Support maintenance of client and vendor ledgers
• Track receivables, payments, and follow-ups
• Coordinate with the accounts team for accurate documentation

Documentation & Reporting

• Maintain project documentation, trackers, and reports
• Use MS Excel for project tracking, billing summaries, and status reports
• Maintain records of project scope, revisions, and approvals
• Prepare simple management reports on project progress and issues

Use of Digital & AI Tools

• Use AI tools (such as ChatGPT or similar productivity tools) for drafting emails, reports, summaries, and documentation
• Improve efficiency by automating repetitive coordination tasks
• Use digital tools for tracking, communication, and documentation
• Adapt quickly to new tools and systems as the company scales

Mandatory Skills & Requirements

• 1 3 years of experience as a Project Coordinator or Project Manager
• Strong working knowledge of MS Excel (tracking, reports, summaries)
• Experience in invoice coordination, billing follow-ups, and ledger support
• Ability to manage teams, vendors, and multiple stakeholders
• Strong client communication and coordination skills
• Understanding of project workflows in service-based companies
• Comfort with AI tools for productivity and documentation
• Good organizational and multitasking skills
• Ability to work under pressure and meet deadlines

Preferred Candidate Profile

• Graduate in Engineering, Management, Commerce, or related fields
• Experience in design agencies, engineering services, manufacturing support, or project-based companies
• Basic understanding of costing, billing cycles, and project profitability
• Exposure to operations or account coordination roles

Good to Have

• Experience handling multiple projects simultaneously
• Familiarity with basic project management concepts
• Knowledge of internal reporting and process documentation
• Ability to suggest improvements in workflows and coordination

Who Should NOT Apply

• Candidates with no project coordination experience
• Individuals who are uncomfortable with follow-ups, accountability, or client interaction
• Those looking for theoretical or certification-only project roles
• Candidates unwilling to handle billing or documentation responsibilities

Career Growth & Learning

• Exposure to end-to-end project ownership
• Understanding of how design and manufacturing service projects are delivered and billed
• Opportunity to grow into Senior Project Manager / Operations Manager roles
• Direct exposure to founder-level decision-making and execution challenges

How to Apply

Interested candidates can apply or contact directly:

Feel free to contact us!

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.