Project manager with degree in civil engineering

Role & responsibilities

The Project Manager shall be responsible for the overall planning, execution, monitoring, coordination, and successful completion of assigned construction projects within the stipulated time, approved budget, contractual requirements, and prescribed quality and safety standards.

The Project Manager shall exercise effective control over project resources, manpower, subcontractors, procurement, billing, contractual matters, and client coordination to ensure project profitability, timely completion, and compliance with contractual obligations.

A. Project Planning and Execution

1. Prepare and implement detailed project execution plans, construction methodologies, and resource deployment strategies.
2. Develop baseline construction schedules, milestone charts, and monthly and weekly work programmes.
3. Monitor project progress against approved schedules and take corrective action to overcome delays.
4. Ensure timely execution of civil, structural, architectural, finishing, and associated building services works.
5. Identify critical activities and project bottlenecks and implement measures to maintain the construction schedule.
6. Ensure effective coordination between civil, electrical, mechanical, plumbing, fire-fighting, HVAC, and other associated works.
7. Review site conditions, construction drawings, specifications, and available resources before commencement of activities.
8. Ensure proper mobilization and optimum utilization of manpower, machinery, materials, and equipment.

B. Contract Management and Administration

1. Thoroughly review LOAs, agreements, BOQs, technical specifications, general and special conditions of contract, and other contractual documents.
2. Ensure execution of work in accordance with contractual obligations, approved drawings, and applicable specifications.
3. Monitor contractual milestones, completion periods, and other obligations to avoid contractual defaults.
4. Identify deviations, additional items, extra items, variations, and changes in the scope of work.
5. Prepare and submit contractual notices, hindrance reports, extension-of-time (EOT) applications, and claims within the prescribed timelines.
6. Maintain proper records of delays, site hindrances, changes in drawings, late approvals, and other events affecting project execution.
7. Coordinate with clients, consultants, and contractual authorities regarding disputes, variations, claims, and contractual interpretations.
8. Review and process subcontract agreements, work orders, and related contractual documentation.
9. Protect the company's contractual and commercial interests through timely documentation and appropriate correspondence.
10. Monitor compliance with contractual requirements relating to performance guarantees, security deposits, insurance, statutory obligations, and defect liability periods.

C. Cost Control and Financial Management

1. Prepare project budgets, cost estimates, cash-flow forecasts, and resource expenditure plans in coordination with the finance and commercial teams.
2. Monitor actual expenditure against the approved project budget and identify cost overruns.
3. Implement measures to control construction costs without compromising quality, safety, or contractual compliance.
4. Monitor project profitability, cost-to-complete estimates, and anticipated financial exposure.
5. Ensure proper reconciliation of cement, steel, aggregates, RMC, and other major construction materials.
6. Review material consumption, wastage, productivity, and subcontractor costs.
7. Identify opportunities for cost optimization, value engineering, and improved construction productivity.
8. Coordinate with the accounts and finance departments regarding project cash flow, vendor payments, and financial requirements.
9. Review the financial implications of variations, extra items, rate adjustments, and extensions of time.
10. Ensure proper documentation of project costs, commitments, liabilities, and outstanding recoveries.

D. Billing and Revenue Management

1. Ensure timely preparation, checking, and submission of running account (RA) bills and final bills.
2. Coordinate with the client, consultant, and billing team for measurement verification and certification of bills.
3. Monitor the status of submitted bills, certified amounts, deductions, recoveries, and outstanding payments.
4. Ensure timely submission of statements for extra items, substituted items, deviation quantities, and non-scheduled items.
5. Review reconciliation statements, price variation claims, escalation claims, and other admissible contractual entitlements.
6. Follow up with the client and relevant authorities for certification and release of payments.
7. Monitor retention money, security deposits, performance bank guarantees, and other recoverable amounts.
8. Maintain an updated statement of billed revenue, certified revenue, collections, and outstanding receivables.
9. Ensure timely preparation and submission of final accounts and closure documentation.

E. Procurement and Material Management

1. Prepare project-specific procurement schedules aligned with the construction programme.
2. Coordinate with the purchase department for timely procurement of approved materials and equipment.
3. Review material specifications, technical submittals, samples, and vendor proposals before approval and procurement.
4. Ensure materials are procured from approved vendors and comply with contractual specifications.
5. Monitor material delivery schedules and prevent disruptions to site activities.
6. Ensure adequate stock control, material reconciliation, and prevention of theft, damage, and wastage.
7. Coordinate with subcontractors and suppliers to maintain continuity of work.
8. Identify alternative materials and vendors, where permissible, to mitigate procurement delays and control costs.

F. Quality Assurance and Quality Control

1. Implement the approved Quality Assurance Plan (QAP) and project-specific quality procedures.
2. Ensure construction activities conform to approved drawings, specifications, relevant codes, and contractual requirements.
3. Review inspection and test plans, method statements, and material approval submissions.
4. Monitor testing of concrete, reinforcement steel, soil, aggregates, waterproofing materials, and other construction materials as applicable.
5. Ensure proper maintenance of inspection requests, test reports, quality records, and non-conformance reports.
6. Coordinate with consultants and client representatives for inspections, approvals, and quality clearances.
7. Investigate quality deficiencies and implement corrective and preventive actions.
8. Ensure rectification of defects and completion of snag lists before handover.

G. Site Management and Resource Deployment

1. Lead and supervise project managers, construction managers, planning engineers, site engineers, quantity surveyors, supervisors, and other site personnel.
2. Establish clear responsibilities, reporting procedures, and performance targets for the project team.
3. Monitor labour productivity and ensure adequate deployment of skilled and unskilled manpower.
4. Review daily progress reports, weekly progress reports, and monthly project performance reports.
5. Conduct regular site inspections and progress review meetings.
6. Resolve technical and operational issues affecting construction progress.
7. Ensure proper coordination between site execution teams, subcontractors, consultants, and head office.
8. Promote discipline, accountability, productivity, and teamwork across the project organization.

H. Drawing, Design and Technical Coordination

1. Review architectural, structural, and MEP drawings for coordination, constructability, and consistency with contractual requirements.
2. Identify discrepancies, missing details, and design conflicts and obtain timely clarification from the concerned authorities.
3. Maintain a register of drawings, revisions, technical submittals, and approvals.
4. Coordinate with architects, structural consultants, design teams, and specialist agencies.
5. Ensure construction is carried out only against applicable approved drawings and authorized instructions.
6. Monitor submission and approval of shop drawings, as-built drawings, and technical documents.
7. Suggest technically sound and cost-effective construction methods, subject to necessary approvals.

I. Time Management and Progress Monitoring

1. Establish project milestones and measurable targets for each major construction activity.
2. Monitor planned versus actual progress and identify slippages at an early stage.
3. Prepare catch-up plans and recovery schedules for delayed activities.
4. Review the critical path and identify activities requiring immediate management intervention.
5. Assess the impact of delayed drawings, approvals, material supplies, payments, and site availability on project completion.
6. Maintain records of hindrances, idle resources, and delays attributable to different parties.
7. Ensure timely escalation of critical issues to senior management and the client.
8. Submit accurate progress reports and forecasts of completion dates

J. Health, Safety and Environmental Compliance

1. Ensure implementation of the approved project Health, Safety and Environment (HSE) Plan.
2. Enforce safe working practices and compliance with applicable statutory requirements.
3. Ensure the availability and proper use of personal protective equipment (PPE).
4. Monitor scaffolding, work at height, lifting operations, electrical safety, excavation safety, and other high-risk activities.
5. Organize safety meetings, toolbox talks, inspections, and emergency preparedness exercises.
6. Investigate accidents, near misses, and unsafe conditions and ensure corrective actions.
7. Ensure proper housekeeping, waste management, dust control, and environmental protection.
8. Coordinate with safety officers and statutory authorities for inspections and compliance.
9. Ensure timely submission of required safety reports and maintenance of safety records.

K. Client, Consultant and Stakeholder Coordination

1. Act as the principal point of contact for day-to-day project matters with the client, consultant, architect, and other stakeholders.
2. Attend progress review meetings and present project status, critical issues, and proposed corrective measures.
3. Ensure timely submission of drawings, material approvals, method statements, samples, and other required documents.
4. Follow up on pending approvals, decisions, site instructions, and release of work fronts.
5. Maintain professional relationships with client representatives, consultants, subcontractors, and government authorities.
6. Ensure all significant project communications and instructions are properly documented.
7. Escalate unresolved contractual, technical, and financial matters to senior management.

L. Risk Management and Problem Resolution

1. Identify technical, contractual, financial, operational, procurement, and schedule-related risks.
2. Maintain a project risk register and periodically review mitigation measures.
3. Develop contingency plans for critical materials, subcontractors, manpower shortages, and unforeseen site conditions.
4. Assess the consequences of changes in scope, delayed approvals, price fluctuations, and resource constraints.
5. Take timely decisions to resolve site-level issues within delegated authority.
6. Escalate matters involving substantial financial exposure, contractual disputes, or major schedule impacts to senior management.
7. Maintain records supporting legitimate claims and the company's contractual entitlements.

M. Subcontractor and Vendor Management

1. Evaluate subcontractor capabilities in coordination with the concerned departments.
2. Monitor subcontractor performance against agreed schedules, quality standards, safety requirements, and commercial terms.
3. Verify subcontractor measurements, work progress, and bills before recommending payment.
4. Resolve execution-related issues and coordinate interfaces between subcontractors.
5. Ensure compliance with contractual, statutory, quality, and safety obligations.
6. Take timely action against persistent underperformance in accordance with contractual provisions and delegated authority.
7. Ensure proper closure of subcontract accounts and settlement of outstanding claims.

N. Statutory and Regulatory Compliance

1. Ensure compliance with applicable building regulations, labour laws, environmental requirements, and other statutory obligations.
2. Coordinate with relevant authorities for inspections, permits, approvals, and statutory clearances as applicable.
3. Ensure maintenance of labour records, insurance documents, licences, test certificates, and compliance registers.
4. Coordinate with the concerned departments for fire safety, electrical safety, and other mandatory clearances.
5. Monitor compliance with applicable GST, labour cess, royalty, and other project-related statutory documentation requirements in coordination with the finance and compliance teams.

O. Testing, Commissioning and Handover

1. Prepare and monitor the project completion, testing, commissioning, and handover programme.
2. Coordinate completion of civil, electrical, mechanical, plumbing, fire-fighting, HVAC, and other integrated systems.
3. Ensure completion of inspections, testing, commissioning, and rectification of outstanding defects.
4. Coordinate preparation of snag lists and ensure timely closure of pending works.
5. Ensure submission of as-built drawings, operation and maintenance manuals, warranties, test reports, and other handover documents.
6. Obtain completion certificates, taking-over certificates, and other required approvals, as applicable.
7. Ensure proper handover of completed buildings and facilities to the client or end user.
8. Monitor the defect liability period and coordinate timely rectification of reported defects.
9. Facilitate release of retention money, security deposits, and performance guarantees in accordance with contractual conditions.

P. Team Leadership and Reporting to Management

1. Provide leadership and strategic direction to the project team.
2. Establish measurable performance indicators and review the performance of key personnel.
3. Submit periodic reports covering physical progress, financial progress, costs, billing, collections, risks, and contractual matters.
4. Keep senior management informed of critical delays, cost overruns, payment issues, and contractual exposures.
5. Recommend recruitment, training, resource reallocation, and performance improvement measures.
6. Ensure compliance with company policies, delegated financial powers, procurement procedures, and reporting protocols.
7. Provide management with reliable forecasts of project completion, profitability, cash flow, and outstanding liabilities.
8. Maintain transparency, accountability, and professional integrity in all project activities.

The Project Manager shall be responsible for achieving the assigned project's objectives in accordance with the approved programme, contractual obligations, budget, quality standards, safety requirements, and the policies of the company.