Project Manager Medical Conferences

Project Manager – Medical Conferences

Concept Conferences — Delhi Office

About the Role

Concept Conferences is looking for a Project Manager to lead end-to-end planning and execution of medical association conferences — from client onboarding through to post-event reporting. You'll be the primary point of contact for association boards/committees and will manage vendors, budgets and on-ground delivery.

Key Responsibilities

•   Own conference lifecycle: venue selection, budgeting, timelines, vendor coordination (AV, F&B, travel, printing)

•   Manage abstract submission and scientific programme logistics alongside the association's scientific committee

•   Handle delegate registration systems, sponsor/exhibitor coordination and CME accreditation logistics where applicable

•   Serve as day-to-day client contact for association boards and committees

•   Lead on-site execution — staff coordination, run-of-show management, troubleshooting in real time

•   Prepare budgets, track expenses and deliver post-event reports

Requirements

•   3–6 years in PCO/DMC/event management; prior experience with medical/scientific association conferences strongly preferred

•   Working knowledge of registration/abstract management platforms

•   Strong Excel and budget management skills

•   Excellent written and verbal communication — comfortable presenting to association boards

•   Willingness to travel for on-site events

Nice to Have

•   Existing relationships with venues, AV vendors, or hotel banquet teams in India

•   Exposure to international conference standards (visa letters, foreign delegate handling)