Project Management Associate / Project Coordinator

Role & responsibilities

We are a group of manufacturing companies with core operations in iron foundries, currently executing multiple expansion projects new factory setups, civil works and machinery installation. This role is the central point for tracking, coordinating and reporting on these projects.

This is a role in an engineering/foundry environment, covering factory expansion, plant utilities, machinery erection & commissioning and construction. This is not an IT or software project management position; a manufacturing, engineering, EPC or plant construction background is essential.

Key Responsibilities

1. Project Planning & Documentation

• Prepare and maintain project charters, scope documents, activity lists and work breakdown structures
• Build and update project plans, schedules and milestone trackers (timeline, dependencies, responsibility, target vs. actual).
• Maintain a central repository of project documents
• Track project budget vs. actual spend and flag deviations.

2. Cross-Functional Coordination

• Coordinate daily with internal teams Production, Maintenance, Purchase, Stores, Accounts & Finance.
• Liaise with external stakeholders Production team, equipment OEMs, architects, design consultants, civil contractors, external agencies & consultants

3. Vendor Selection & Commercial Support

• Float enquiries / RFQs, collect quotations and prepare comparative statements on technical and commercial parameters.
• Coordinate vendor documentation offers, technical data sheets, work orders, POs, contracts, advance and payment milestones.
• Follow up on delivery schedules, dispatch details, material receipt, installation

4. Review Meetings & Communication

• Schedule and conduct weekly and monthly project review meetings with internal teams, vendors and management.
• Prepare agendas, record minutes of meeting, publish action-item trackers with owner and due date, and follow up until closure.
• Send periodic status updates to management and stakeholders in a structured, consistent format.

5. MIS & Reporting

• Prepare and publish project MIS progress dashboards, milestone status, capex utilisation, vendor performance, pending action reports.
• Build and maintain Excel trackers, dashboards and Gantt charts.
• Migrate and maintain all project data in project management software and drive its adoption across teams.

Preferred candidate profile

Experience

• Minimum 2 - 7 years of experience in project coordination, project planning, project execution support or a closely allied function.
• Experience in foundry, casting, machining, heavy engineering, EPC, plant construction, capital equipment, supply chain or purchase functions will be preferred.
• Prior exposure to greenfield/brownfield plant expansion, machinery installation or civil project coordination is a strong advantage.

Technical Skills

• Strong command over MS Excel
• Working knowledge of any project management tool (MS Project, Primavera or similar).
• Ability to read and interpret basic GA drawings & layouts of mechanical/civil/electrical drawings (desirable)

Behavioural & Communication

• Strong follow-up ability — persistent, structured and comfortable chasing multiple people and vendors until tasks are closed.
• Clear written and verbal communication in English and Hindi; Marathi preferred.
• Good stakeholder handling
• Organised, detail-oriented, and able to handle multiple projects

Education:

• Bachelor's (Preferred)

Experience:

• Project management: 2 years (Preferred)

Work Location: In person