Project Coordinator

Job Description

Project Coordinator

Department: Training & Operations
Reporting To: Project Manager
Duration: Full-Time Employment/ Contract Basis Employment

About the Organization

Naveen Jindal Foundation (NJF) is a non-profit organization dedicated to the development and prosperity of the nation. Through its flagship initiative Naveen AVSAR, NJF aims to empower youth by equipping them with advanced vocational skills and creating pathways for aspirational and rewarding careers in both domestic and global markets.

About the Project

RKSDNaveen AVSAR International Skill Centre (RNISC) is a state-of-the-art skilling facility established at RKSD College, Kaithal, based on a unique “campus within a campus” model. The Centre is dedicated to enhancing youth employability by providing industry-aligned training, developing job-ready competencies, and preparing candidates for both domestic and international career opportunities. Equipped with modern infrastructure and advanced learning resources, RNISC collaborates with reputed industry and training partners to deliver high-quality, market-relevant skill development programs that meet evolving workforce demands.

About the Role: Project Coordinator

The Project Coordinator will play a pivotal role in ensuring the successful planning, coordination, and delivery of skill development programs at the RKSD–Naveen AVSAR International Skill Centre (RNISC). The position is responsible for managing end-to-end training operations, coordinating with training partners and stakeholders, monitoring program implementation, maintaining training quality standards, and ensuring a seamless learning experience for trainees. The role requires strong organizational abilities, proactive communication, problem-solving skills, and a commitment to operational excellence.

Key Responsibilities

1. Training Program Planning and Coordination

• Develop and manage training schedules in collaboration with training partners and internal stakeholders.
• Ensure timely launch, execution, and completion of training batches in accordance with project timelines and program guidelines.
• Coordinate batch planning, assessments, certifications, and graduation activities.

2. Training Partner and Faculty Coordination

• Liaise with training partners to ensure the availability and deployment of qualified trainers.
• Support onboarding and orientation of trainers and partner organizations.
• Ensure trainers have access to required teaching materials, resources, and infrastructure for effective program delivery.

3. Infrastructure and Operational Management

• Oversee the readiness of classrooms, laboratories, equipment, and learning resources prior to training sessions.
• Coordinate with administrative and support teams to ensure smooth daily operations.
• Facilitate timely resolution of infrastructure and operational challenges to minimize training disruptions.

4. Trainee Support and Engagement

• Act as the primary point of contact for trainees throughout the training lifecycle.
• Address trainee queries related to schedules, attendance, assessments, certifications, and placements.
• Foster an engaging, supportive, and learner-centric environment to enhance trainee satisfaction and retention.

5. Monitoring, Compliance, and Quality Assurance

• Track trainee attendance, learning progress, assessment results, and program outcomes.
• Ensure compliance with approved curricula, training standards, reporting requirements, and partner commitments.
• Support quality audits, inspections, and continuous improvement initiatives.

6. Reporting and Documentation

• Maintain accurate records of training batches, attendance, trainer performance, assessments, and trainee feedback.
• Prepare regular MIS reports, dashboards, and project updates for management and stakeholders.
• Ensure timely submission of all documentation and compliance-related records.

7. Stakeholder Coordination

• Collaborate with training partners, industry partners, academic institutions, and project stakeholders to ensure effective program implementation.
• Support placement, mobilization, and outreach activities as required.
• Undertake additional responsibilities assigned by the management team to support successful project execution.

Core Competencies

• Strong organizational and project coordination skills
• Excellent communication and stakeholder management abilities
• Problem-solving mindset with attention to detail
• Ability to manage multiple tasks and deadlines effectively
• Proficiency in digital learning tools, LMS, and MIS platforms
• Team-oriented and learner-centric approach
• Adaptability in a dynamic and fast-paced environment

Key Performance Indicators (KPIs)

• Training batches commenced and completed as per schedule
• Trainer deployment and attendance rates
• Classroom and laboratory readiness before program commencement
• Timely resolution of trainee and stakeholder queries
• Trainee attendance, retention, and completion rates
• Assessment and certification completion percentages
• Trainee satisfaction and feedback scores
• Accuracy and timeliness of reports and documentation
• Resolution of operational and infrastructure-related issues within defined timelines
• Overall program quality and compliance adherence

Qualifications and Experience

• Education: Bachelor’s degree in Education, Management, Social Sciences, Business Administration, or a related field. A Master’s degree will be preferred.
• Experience: 2–5 years of experience in project coordination, training administration, academic operations, skill development, or related programs.
• Proficiency in MS Office Suite and familiarity with Learning Management Systems (LMS) and Management Information Systems (MIS).
• Strong interpersonal, coordination, and reporting skills.
• Ability to work effectively with diverse stakeholders in a fast-paced and multicultural environment.