Project Coordinator

The Project Coordinator is a critical execution engine within the PMO, responsible for translating strategic project plans into daily operational reality. With 1-3 years of project experience and a mandatory engineering foundation, this role sits at the crossroads of technical delivery, stakeholder management, and process governance.

You will work alongside project managers and cross-functional engineering teams to drive on-time, on-budget delivery of complex projects while building the expertise to grow into a fully-fledged project manager. This role is designed for professionals who are detail-oriented yet commercially aware, technically fluent yet people-centric, and process-driven yet creative in problem-solving.

The core responsibilities for the job include the following:

Project Planning and Schedule Management:

• Develop, maintain, and control detailed project schedules using MS Project, Primavera P6, or Smartsheet, covering scope, WBS, milestones, and critical path.
• Support the creation and maintenance of project charters, scope statements, and project management plans in alignment with PMI/PMBOK standards.
• Monitor schedule performance indicators (SPI, CPI) and proactively flag deviations; recommend corrective actions to the project manager.
• Manage project baseline changes through formal change control processes, assessing the scope, cost, and schedule impact of change requests.

Engineering and Technical Coordination:

• Serve as the liaison between engineering disciplines (mechanical, electrical, civil, or relevant domain) and the project manager, translating technical progress into project-level reporting.
• Track technical deliverables, design approvals, and engineering milestones against the project plan; escalate risks proactively.
• Coordinate reviews of technical documents, drawings, specifications, and inspection reports with internal and external stakeholders.
• Support constructability reviews, technical risk assessments, and engineering change management processes.

Risk, Issue, and Quality Management:

• Own and maintain the RAID Log (Risks, Assumptions, Issues, Dependencies), facilitating regular reviews and driving resolution ownership.
• Conduct structured risk identification workshops; support quantitative and qualitative risk analysis using probability-impact matrices.
• Monitor quality control checkpoints and ensure deliverables meet contractual, regulatory, and client specifications.
• Prepare non-conformance reports (NCRs) and track corrective and preventive action (CAPA) closure.

Stakeholder Communication and Reporting:

• Prepare and distribute stakeholder-ready project status reports, dashboards, and executive summaries on weekly and monthly cadences.
• Facilitate project meetings, workshops, and technical reviews, including agendas, minutes, action tracking, and follow-ups.
• Build and maintain strong working relationships with internal teams, vendors, contractors, and clients, including international accounts where applicable.
• Translate complex technical and project information into clear, concise communication tailored to executive, technical, and client audiences.

Cost, Procurement, and Contract Coordination:

• Support project cost tracking and budget variance analysis; maintain up-to-date cost reports and earned value data.
• Coordinate with procurement and supply chain teams on vendor or subcontractor onboarding, PO issuance, and delivery tracking.
• Assist in contract administration, including monitoring deliverable obligations, tracking milestones tied to payments, and flagging contractual risks.
• Maintain procurement trackers and support invoice verification and approval workflows.

Agile, Hybrid, and Continuous Improvement:

• Actively participate in Agile ceremonies where applicable, including sprint planning, stand-ups, retrospectives, and backlog grooming.
• Contribute to process improvement initiatives by identifying inefficiencies, mapping current-state workflows, and proposing optimized future-state solutions.
• Support lessons-learned sessions and ensure outputs are captured and incorporated into the PMO knowledge base.
• Champion digital adoption of PM tools, automation, and AI-assisted workflows to improve team productivity.

Requirements:

• Bachelor's or master's degree in engineering. Relevant disciplines include mechanical, electronics, electrical, mechatronics, or related fields.
• 1-3 years of hands-on experience in a project environment within a relevant industry.
• 1-3 years of project coordination or project management experience in a technical or engineering environment.
• Demonstrated ability to independently manage project scope, schedules, risks, costs, action logs, and multi-stakeholder communication.
• Proficiency in at least one project scheduling tool such as Jira, Smartsheet, or equivalent.
• Strong command of the MS Office Suite, including advanced Excel (pivot tables, VLOOKUP, dashboards) and PowerPoint.
• Nice to Have: PMI CAPM, PMP, PRINCE2 Foundation, or PMI-ACP certification.

Preferred:

• Experience with Agile or Scrum frameworks alongside traditional waterfall or hybrid delivery models.
• Familiarity with Earned Value Management (EVM) concepts and cost-schedule integration.