Project Coordinator

Project Coordinator

• Coordinate projects from order handover through manufacturing, testing, dispatch, installation, and final project closure.
• Act as a key coordination point between customers and internal teams throughout the project lifecycle.
• Maintain regular communication with customers regarding project requirements, documentation, approvals, schedules, and progress updates.
• Coordinate simultaneously with Design, Procurement, Production, Assembly, Quality, Service, and other internal teams to ensure smooth project execution.
• Track project milestones, timelines, dependencies, and pending actions and ensure timely follow-ups with all stakeholders.
• Coordinate customer approvals for technical documents, layouts, drawings, samples, and other project requirements.
• Organize and coordinate Factory Acceptance Tests (FAT), customer visits, dispatch readiness, installation planning, and project handover activities.
• Maintain accurate project documentation, meeting minutes, action trackers, approval records, and customer communication.
• Identify potential delays, coordination gaps, and pending dependencies and escalate them to the respective stakeholders in a timely manner.
• Ensure clear communication and effective coordination between customers, internal teams, and external stakeholders throughout project execution.

• 0-3 years of experience in project coordination, project execution, engineering coordination, or a similar role.
• Experience in industrial machinery, capital equipment, engineering, automation, or manufacturing is preferred.
• Strong communication, coordination, and interpersonal skills.
• Ability to understand technical requirements, engineering drawings, project schedules, and customer specifications.
• Excellent organizational and follow-up abilities with strong attention to detail.
• Ability to manage multiple projects, priorities, and stakeholders simultaneously.
• Good working knowledge of MS Office, particularly Excel, Word, and PowerPoint.
• Comfortable working with ERP, project tracking, or documentation management systems.
• Willingness to take ownership, work cross-functionally, and proactively drive pending actions to closure.
• Strong problem-solving ability and the ability to identify and escalate project risks in a timely manner.
• Customer-oriented approach with the ability to communicate professionally and manage expectations throughout the project lifecycle.