Project coordinator

Project Coordinator - Academics Operations
Department: Academics Operations

Employment Type: Full-Time, In-Office

Experience Required: Minimum 2 years in operations or academic operations coordination Qualification: Any graduate (B.Ed will be an added advantage, not mandatory)

About the Role
We are looking for a proactive and detail-oriented Project Coordinator to join our Academics Operations team. This role sits at the center of multiple cross-functional workflows - coordinating with internal and external stakeholders, tracking task execution, and ensuring smooth communication across departments. The ideal candidate is someone who communicates effectively, stays on top of details, and is comfortable wearing multiple hats across a variety of ongoing projects.

Key Responsibilities
1. Stakeholder Coordination & Execution

Coordinate with various internal and external stakeholders to plan and execute a series of ongoing work streams.
Ensure timelines, deliverables, and dependencies across stakeholders are clearly tracked and communicated.

2. Task Tracking & Reporting

Maintain trackers for ongoing tasks and projects; ensure regular and accurate reporting to relevant stakeholders/management.
Generate and send regular task/status update reports to relevant stakeholders and management on a defined cadence.
Flag delays, blockers, or risks proactively.

3. Inter-Department Coordination & Follow-ups

Act as a coordination point between departments to keep tasks moving.
Drive timely follow-ups to ensure action items are closed on schedule.

4. L&D Session Coordination (Sales x Academics)

Plan and coordinate internal Learning & Development online sessions for the Sales team in collaboration with the Academics team.
Handle scheduling, logistics, and communication for these sessions end-to-end.

5. Content Production Tracking

Track and manage the workflow of a 2-member team responsible for producing question papers, worksheets, and academic documents for partnership schools.
Maintain and update task trackers for this team; ensure timely delivery of content.

6. Marketing Workshops/Events Coordination

Coordinate between internal stakeholders to support marketing workshops and events as per business requirements.
Assist with planning and logistics for these initiatives as needed.

7. General Operations Support

Take on additional responsibilities within Academics Operations as required, supporting various initiatives across the team.

Candidate Requirements
Graduate in any discipline; B.Ed is a plus but not mandatory.
Minimum 2 years of experience in operations, project coordination, or academic operations.
Strong communication skills - able to coordinate effectively across multiple stakeholders and departments.
Highly organized, with strong task-tracking and follow-up discipline.
Self-driven and execution-focused - someone who "gets things done."
Comfortable managing multiple, varied responsibilities simultaneously.
Willingness and eagerness to take on new responsibilities as they arise.
What Were Looking For (Traits)
A "doer" who thrives on coordination and follow-through rather than needing constant direction.
Comfortable working across teams (Sales, Academics, Marketing, Content) without silos.
Detail-oriented but able to keep sight of the bigger picture across multiple concurrent projects.