Project Coordinator

Responsibilities:

• Prepare project management reports and meeting minutes
• Manage all project documentation, including contracts, budgets, and schedules
• Maintain best practices templates on SharePoint site
• Handle administrative tasks such as copying, travel arrangements, expense reports, organizing lunches, and WebEx meetings
• Manage accounts receivables based on guidelines from the Facilities Manager, Operations Manager, or project team
• Ensure receivables do not exceed planned working capital targets set by finance and management
• Support the local team in achieving yearly financial targets
• Proactively manage project-related issues on account or assignment
• Demonstrate proficiency in using project management tools
• Prepare PowerPoint presentations, memos, RFP responses, and conduct research
• Collaborate actively with stakeholders and leverage internal platform support
• Assist with client communication, conferences, and event coordination
• Maintain all files and documents related to project assignments
• Perform any other tasks assigned

Requirements/Qualifications:

• Bachelor's degree from an accredited institution
• 1–3 years of experience in a similar project coordination role
• Highly detail-oriented and organized; able to manage multiple projects
• Strong written and verbal communication skills
• Proficient in Microsoft Office programs such as PowerPoint, Word, and Outlook
• Self-starter with ability to work independently
• Proactive in identifying additional tasks and areas to support
• Customer-focused mindset with strong relationship-building skills
• Comfortable coping with change and making decisions amid ambiguity
• Strong interpersonal skills with tact and diplomacy