Project Coordinator

Summary

We are seeking a highly organized and detail-oriented Project Coordinator to support project

delivery and operations. The ideal candidate will play a key role in managing timesheets,

invoices, forecasts, and stakeholder communications, ensuring coordination between

cross-functional teams. This role requires strong organizational, financial, and communication

skills to support day-to-day project execution and long-term strategic goals.

Key Responsibilities

• Track and manage billable and non billable resource timesheet submissions and

approvals, ensuring accuracy and compliance with process.

• Support/Assist delivery managers on project setups, planning and execution by

monitoring deliverables, deadlines, and milestones, ensuring timely and quality

outcomes.

• Validate, track and approve invoices in accordance with client contracts and billing

schedules.

• Assist delivery managers/directors in maintaining project financials, including

forecasting, tracking actuals, and managing accruals for month-end and quarter-end

reporting.

• Maintain and track project contracts, SOWs, POs and change orders. Ensure

compliance with contractual terms and support new contract setups, contract renewal

or closure processes.

• Identify AR/AP issues, ensure timely invoice reconciliations and collections, and

support Ad Hoc reconciliation activities.

• Engage with internal (Team Leads) and external stakeholders (Onshore and Delivery

Management Team) to facilitate communication, gather project updates, and address

issues proactively.

• Coordinate with teams across departments such as Contracts, Billing, Finance,

onboarding, Delivery, and Procurement to ensure alignment and smooth project

execution.

• Support operational initiatives, optimize internal processes, and contribute to the

continuous improvement of project governance and reporting practices.

• Familiarity with the incident management process, coordinate and resolve incidents

efficiently to minimize impact on business operations and ensure timely

communication with stakeholders.

• Support Project Admin activities including managing various trackers, cost reclass

requests, rate change requests, adjustments and variance reporting.

Qualifications

Bachelors degree in Business Administration, Project Management, or a related field.

3+ years of experience in a project coordination or similar operational role.

Proficiency in Google Office Suite (especially G-Sheets), and familiarity with project

management tools (e.g., Ivanti, Smartsheet).

Strong organizational, analytical, and communication skills.

Understanding of project financials and contract management is a plus.

Ability to manage multiple tasks and work collaboratively in a dynamic environment.

Preferred Skills

Certification in project management (e.g., PMP, CAPM, Prince2, ITIL, Six Sigma) is an

advantage.

Experience working in cross-functional and global team environments.

Familiarity with finance and operations tracking.