Project Coordinator- Operations - AI Data Collection & Annotation

Project Coordinator Operations - AI Data Collection & Annotation

Location: Gurgaon — 5 Days WFO + 1 Day WFH
Experience: 6 months – 2 years
Role Type: Individual Contributor (Execution-focused)

About the Role

We are hiring a Project Coordinator – Operations to support and execute AI data collection and annotation projects used for training machine learning models.

This role is strongly execution-driven and focused on day-to-day project operations, coordination, quality checks, and delivery tracking. You will work closely with internal teams and contributors to ensure tasks are completed accurately, on time, and as per defined guidelines.

This position offers a clear growth path toward team handling and client-facing responsibilities based on performance and ownership demonstrated over time.

This is a non-technical role.

Key Responsibilities

Project Execution & Coordination

• Support end-to-end execution of AI data collection and annotation projects
• Break down project requirements into clear, actionable instructions
• Coordinate daily task execution and follow-ups
• Ensure deliverables meet defined timelines and guidelines

Operations Tracking & Documentation

• Maintain trackers for submissions, approvals, rework, and closures
• Monitor daily throughput and flag delays or risks early
• Update internal sheets, trackers, and documentation regularly
• Ensure proper file naming, folder structure, and metadata consistency

Quality & Compliance Support

• Perform basic quality checks before final submissions
• Ensure data complies with the provided guidelines and formats
• Coordinate corrections and rework where required
• Escalate quality issues clearly and in a timely manner

Team Coordination

• Coordinate with internal contributors and project teams
• Share clear instructions and ensure task clarity
• Track daily productivity and adherence to timelines
• Assist in onboarding contributors into active projects

Who Should Apply

You are a good fit if you:

• Have 6 months to 2 years of experience in operations, project coordination, delivery support, or execution roles
• Are highly detail-oriented and process-driven
• Are comfortable working with spreadsheets, trackers, and structured workflows
• Can manage multiple tasks and follow-ups simultaneously
• Take ownership of assigned work and close tasks independently
• Are eager to grow into team-handling and client-facing roles over time

Exposure to AI data collection, annotation, content operations, or large-scale coordination is a plus but not mandatory.

Work Hours & Flexibility

• Standard working hours (8–10 hours/day)
• Occasional flexibility may be required based on project needs for working in the US shift whenever required.

Growth & Learning

• Clear progression from execution support to independent project ownership
• Opportunity to grow into team handling and client-facing roles
• Hands-on exposure to real-world AI data operations at scale

Why Join Us

• Work on global AI data projects across multiple data types
• Learn structured execution in high-volume operations
• Fast-paced environment with strong learning exposure
• Direct visibility with leadership and ownership-based growth
  About ConsultBae
  ConsultBae is a global services firm working across AI data collection & annotation and recruitment operations, supporting clients in building high-quality datasets for AI and machine learning systems.
  We operate large-scale, execution-driven projects across multiple data types and geographies, with a strong focus on process, quality, and operational excellence.
  
  www.consultbae.com