Project Coordinator cum EA

We are looking for a highly organised and proactive Project Coordinator cum Executive Assistant to support the Director/Management in coordinating multiple real-estate projects and ensuring timely follow-up and closure of project-related activities.

The role will act as a bridge between the Management, Project Team, Architects, Consultants, Contractors, Liaisoning Team, Finance, Legal and other stakeholders, ensuring that key decisions, action points, timelines and deliverables are properly tracked and followed through.

Key Responsibilities / KRA

1. Project Coordination

• Coordinate and follow up on activities across multiple real-estate projects.
• Track project milestones, timelines, approvals and critical deliverables.
• Coordinate with Project Managers, Architects, Consultants, Contractors and other vendors.
• Prepare project status reports and highlight delays, bottlenecks and critical issues to Management.
• Maintain project-wise action trackers and ensure timely closure of pending matters.
• Coordinate project meetings and circulate minutes/action points.

2. Management / Director Support

• Act as the single coordination point between the Director and various departments/project teams.
• Maintain the Directors calendar, meetings, appointments and project schedules.
• Prepare daily/weekly updates, MIS and management reports.
• Follow up with concerned team members on instructions given by Management.
• Ensure important matters are escalated to Management on time.
• Maintain confidentiality of management and project-related information.

3. Project MIS & Documentation

• Prepare and maintain project-wise MIS, trackers and dashboards.
• Track approvals, drawings, submissions, project correspondence and important documents.
• Maintain records of consultant meetings, site meetings and management decisions.
• Prepare presentations, reports and summaries for Management review.
• Monitor pending actions and provide regular status updates.

4. Inter-Department Coordination

• Coordinate with Projects, Architecture, Liaisoning, Legal, Finance, Procurement and Administration teams.
• Ensure information and documents required by different departments are provided on time.
• Follow up for project-related payments, approvals, agreements, submissions and other critical requirements wherever required.
• Identify coordination gaps and bring them to Managements attention.

5. Meetings & Follow-ups

• Schedule internal and external meetings.
• Prepare agendas and relevant information/documents before meetings.
• Record MOMs and circulate action points.
• Maintain an action-taken report and follow up until closure.
• Coordinate with external consultants, architects, contractors and other stakeholders.

6. Site & Project Follow-up

• Coordinate with site/project teams for regular project updates.
• Obtain progress reports, photographs, schedules and other required information.
• Coordinate site visits for Management/consultants as required.
• Follow up on critical project issues and ensure timely escalation.

Key Deliverables

• Timely and accurate project MIS.
• Effective follow-up and closure of Management action points.
• Proper coordination between Management and project teams.
• Timely identification and escalation of project delays/issues.
• Accurate project documentation and trackers.
• Effective scheduling and coordination of meetings.
• Improved visibility of project progress to Management.

Candidate Profile

• Graduate in any discipline; Civil Engineering / Architecture / Construction Management qualification will be an added advantage.
• 510 years of relevant experience, preferably with a real-estate developer or construction company.
• Strong coordination and follow-up skills.
• Excellent communication and interpersonal skills.
• Strong MS Excel, PowerPoint, Word and MIS skills.
• Good documentation and reporting abilities.
• Should be comfortable coordinating with senior management, consultants and project teams.
• Should be proactive, organised and capable of handling multiple priorities.
• Ability to maintain confidentiality and handle sensitive information.
• Should have a strong sense of ownership and ability to independently follow through tasks.

Preferred Skills

Project Coordination | MIS & Reporting | Management Coordination | Follow-up & Closure | Documentation | Meeting Management | MS Excel | PowerPoint | Real Estate / Construction Knowledge

Interested candidate please share your CV on [email removed] or whats app on [phone removed].