Project Coordinator and Executor

Our client constructs and delivers efficient and cost storage solutions to businesses dealing in industrial, commercial and consumer verticals.

Job Summary

We are seeking a highly organized and proactive Project Coordinator to support senior management by coordinating multiple projects, preparing management reports, and ensuring seamless communication across teams. The ideal candidate should possess excellent multitasking, analytical, documentation, and presentation skills, with the ability to manage multiple priorities while maintaining accuracy and confidentiality.

Key Responsibilities

Project Coordination

• Coordinate with project teams to collect regular project updates.
• Track project milestones, deliverables, timelines, and pending actions.
• Follow up with stakeholders to ensure timely completion of assigned tasks.
• Maintain project trackers and dashboards.

MIS & Reporting

• Prepare daily, weekly, and monthly MIS reports.
• Consolidate project data and generate management reports.
• Analyze project performance data and highlight key observations.
• Ensure accuracy and timely submission of reports.

Meeting Management

• Schedule and coordinate internal and external meetings.
• Prepare meeting agendas in consultation with stakeholders.
• Record Minutes of Meeting (MoM) and circulate action points.
• Track action items until closure.

Documentation & Drafting

• Draft professional emails, letters, reports, and official communications.
• Prepare business documents, proposals, and presentations.
• Maintain organized records of project documentation and correspondence.

Presentation & Management Support

• Prepare high-quality PowerPoint presentations for management reviews and board meetings.
• Compile project status updates into executive-level presentations.
• Support senior management with business analysis and decision-making reports.

Board Meeting Coordination

• Coordinate board meeting schedules and logistics.
• Prepare board meeting agendas and supporting documents.
• Compile presentations and reports for board members.
• Ensure timely circulation of meeting materials and maintain confidential records.

Data Analysis

• Analyze project and operational data to identify trends and risks.
• Generate dashboards and insights for management review.
• Recommend process improvements based on data analysis.

Administrative Coordination

• Coordinate with internal departments and external stakeholders.
• Maintain calendars and monitor important deadlines.
• Ensure effective communication across all ongoing projects.

Required Qualifications:

• Bachelor's degree in Business Administration, Management, Commerce, or a related field.
• 37 years of experience in project coordination, executive coordination, MIS reporting, or a similar role.
• Experience supporting senior management or leadership teams is preferred.

• Strong multitasking and organizational abilities.
• Excellent verbal and written communication skills.
• Advanced Microsoft Excel (Pivot Tables, VLOOKUP/XLOOKUP, charts, formulas).
• Strong Microsoft PowerPoint presentation skills.
• Good knowledge of Microsoft Word and Outlook.
• Experience with MIS reporting and dashboard preparation.
• Strong analytical and problem-solving skills.
• Excellent follow-up and stakeholder coordination abilities.
• Ability to maintain confidentiality and handle sensitive information.
• High attention to detail and ability to work under tight deadlines.
• Power BI Mandate
• Any AI skills preferrable

Interested candidates please Call Padmini: [phone removed]. Send your CV to [email removed].