Project Coordinator / Accounts Payable Specialist

Job Title  

Location:  Remote  

Who You Are  

You are a seasoned  Project Coordinator who comes with strong financial acument and is highly detail oriented.   

About The Role  

We are seeking a Project Coordinator / Accounts Payable Specialist to provide administrative and financial support across multiple client-facing projects. This role helps ensure projects are executed efficiently from initiation through completion by coordinating project activities,  maintaining  documentation, processing  subcontractor  and vendor invoices, and supporting  accurate  project financial tracking.  

The ideal candidate is highly organized, detail-oriented, and comfortable working with purchase orders, invoices, spreadsheets, project tracking tools, and cross-functional teams in a fast-paced, multi-project environment.  

Other responsibilities include:  

Review and update purchase orders in NetSuite and confirm alignment with project requirements  

Process subcontractor and vendor invoices accurately and within established timelines  

Confirm invoices include the correct purchase order number, coding, approvals, and supporting documentation  

Match invoices to purchase orders and supporting records, research variances, and coordinate resolution  

Communicate professionally with vendors regarding billing questions, documentation needs, and payment status  

Maintain organized and audit-ready project financial records, invoice logs, and supporting documentation  

Monitor project and program costs, identify discrepancies or emerging risks, and escalate concerns promptly  

Coordinate with Operations Managers, Project Managers, Finance, and other internal stakeholders  

Assist with subcontractor onboarding and ongoing documentation compliance  

Support project reporting, dashboards, data validation, and general administrative workflows  

Recommend and support process improvements for accounts payable and project coordination workflows  

Desired skills and experience:   

Two to five years of experience in project coordination, project administration, accounts payable, or operations support  

Hands-on experience processing vendor or subcontractor invoices and resolving billing discrepancies  

Working knowledge of purchase orders, invoice matching, coding, approvals, and payment processes  

Experience supporting multiple projects while managing competing priorities and deadlines  

Strong proficiency in Excel, including formulas, pivot tables, data validation, and financial tracking  

Ability to maintain large datasets and project records with a high degree of accuracy  

Strong understanding of project documentation and administrative processes  

Excellent organizational, time management, and multitasking skills  

Strong written and verbal communication skills with the ability to work professionally with vendors, customers, and internal teams  

High attention to detail with the judgment and follow-through needed to identify, investigate, and resolve discrepancies  

Self-motivated, dependable, and able to work independently while collaborating effectively within a team  

Strongly Preferred Experience  

NetSuite experience, particularly purchase order and accounts payable workflows  

Experience with Smartsheet, Monday.com, Asana, Google Sheets, or similar project management and tracking platforms  

Experience with reporting, dashboards, data visualization, or project financial analysis  

Experience supporting subcontractor onboarding, compliance documentation, or field service operations  

Background in construction, technology, professional services, telecommunications, infrastructure, or field services  

A Little About Us    

Our mission is to challenge and enable our employees to achieve great things.   

We live and breathe our core values:    

We Before Me:  We demonstrate empathy through our actions and solicit diverse voices and opinions. We put ourselves in each other’s shoes, readily admit our mistakes, and generously share our time and knowledge.   

Dare To Be Great:  We are big-picture thinkers who focus on solutions to problems. We solicit and offer actionable feedback to others without hesitation. We embrace opportunities to improve ourselves, our teams, and our work. We aim to be the best of the best.   

Own It:  We set clear expectations, communicate proactively, and follow through on our commitments. We take pride in the experiences we create and the outcomes we deliver. We are personally invested in the success of our team and our clients. We iterate to deliver ever better results.   

We are consistently listed among Inc & Crain's "Best Places to Work" and we're proud of our accessible & engaged executive team. We believe in cultivating an atmosphere of inclusion and providing an environment that enables every employee to work to the best of their ability.   

Some of Our Benefits    

Unlimited Paid Time Off (PTO)  

Incentive compensation plans for all employees  

Company-funded 401k contributions  

Zero-cost employer-covered health insurance   

Annual BYOD (Bring Your Own Device) reimbursement up to $500  

Paid Parental Leave  

Transparent, candid culture with 1:1 coaching, performance reviews, and a consistent feedback loop  

Quirky, diverse, respectful, high-performing coworkers you’ll want to achieve greatness with!   

  Pursuant to the NYC Pay Transparency Law, the base salary range in New York City for this position i s $75,000-$85,000 OTE, ( base salary plus opportunities for bonus and/or commission). Compensation in other geographies may vary.   

Myriad360 is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.