Project Billing Manager DCTL Corporate

Role Purpose:

To ensure accurate verification, processing, and timely passing of project-related bills and invoices in line with contractual terms, company policies, and statutory compliance, while coordinating with project, procurement, and vendor teams.

Key Responsibilities:

1. Bill Verification & Processing

• Scrutinize contractor/vendor bills related to projects (civil, mechanical, electrical, EPC, etc.).
• Verify quantities, rates, and terms against purchase orders, work orders, and contracts.
• Ensure supporting documents (measurement sheets, work completion certificates, GRNs) are complete and accurate.
• Identify discrepancies and coordinate with project/engineering teams for resolution.

2. Invoice Passing & Accounting

• Process and pass invoices in ERP (SAP/Oracle/Tally) within defined timelines.
• Ensure proper account coding, cost allocation, and budget mapping.
• Track advances, retention amounts, and milestone-based payments.
• Maintain accurate financial records for audit and reporting purposes.

3. Vendor & Stakeholder Coordination

• Liaise with vendors/contractors for bill submission, clarifications, and corrections.
• Work closely with Project Managers, Procurement, and Site Teams for validations.
• Address vendor queries related to payments and deductions.

4. Compliance & Documentation

• Ensure adherence to statutory requirements (GST, TDS, etc.).
• Maintain proper documentation for audit and internal controls.
• Support internal and external audits by providing necessary records.

5. MIS & Reporting

• Prepare reports on bill status, pending approvals, and payment schedules.
• Monitor project cost utilization vs budgets.
• Highlight delays or deviations in billing and payments.

Key Skills & Competencies:

• Strong understanding of project accounting and bill verification
• Knowledge of GST, TDS, and vendor compliance
• Proficiency in ERP systems (SAP preferred) and MS Excel
• Attention to detail and analytical skills
• Good communication and coordination abilities
• Ability to handle multiple projects and deadlines

Qualification & Experience:

• Education: B.Com & / CA / MBA (Finance)
• Experience: Bill passing, project accounting, or accounts payable (preferably in the chemical, manufacturing, or EPC industry)

Preferred Experience:

• Experience in chemical manufacturing / process industry projects
• Exposure to capex project accounting
• Familiarity with large-scale project billing (EPC, construction, plant setup)