Project Assistant To Chief Executive Officer

Project Assistant to CEO – Aviation Industry

Location: Thiruvananthapuram, Kerala

Employment Type: Full-Time

Department: CEO Office / Management Office

Job Summary

We are looking for a highly organized, analytical, and proactive Project Assistant to the CEO to support project coordination, management reporting, data analysis, and strategic follow-up. The ideal candidate should be proficient in MS Project, Primavera, or similar project management tools, MS Office with strong analytical and communication skills.

Key Responsibilities

• Coordinate and monitor strategic projects, timelines, milestones, and action items assigned by the CEO.

• Prepare MIS reports, dashboards, presentations, and analytical reports for management review.

• Track project progress, dependencies, deliverables, and pending activities using project management tools.

• Analyze business data using advanced Excel, Pivot Tables, dashboards, and data visualization.

• Coordinate with departments and stakeholders for timely updates and follow-ups.

• Prepare meeting agendas, minutes, action trackers, and management reports.

• Use AI-enabled productivity tools for data analysis, reporting, research, and workflow efficiency.

• Identify project delays, risks, and operational gaps and escalate critical matters to management.

• Maintain confidentiality while handling sensitive CEO/management information.

Qualification & Skills

• B.Tech / Bachelor's Degree in Engineering or relevant discipline.

• Hands-on experience in MS Project, Primavera, or equivalent is mandatory.

• Strong proficiency in MS Excel, MIS reporting, dashboards, and data analysis.

• Working knowledge of AI tools and productivity applications.

• Excellent communication, coordination, presentation, and follow-up skills.

• Strong analytical, organizational, and problem-solving abilities.

• Ability to work independently and manage multiple priorities.

Preferred Experience

Experience in project coordination, PMO, business analytics, management reporting, CEO/Management Office support, or strategic project execution will be preferred.

• Ideal Candidate: A dependable, tech-savvy, detail-oriented, and proactive professional capable of working closely with the CEO and senior management to ensure effective execution and timely completion of strategic initiatives.