Project Administrative Assistant
Bechtel · Mumbai · onsite · Posted 1d ago
Undisclosed2–4 yrsfulltimeSourced from
About a minute. You'll make an account on the way through.
About this role
Job Summary
Responsibilities
Education and Experience Requirements
Required Knowledge and Skills
Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.
As the Project Administrative Assistant, you will be responsible for administrative duties, meeting and event planning/coordination, supporting office personnel, supporting project executives in daily tasks, and arranging travel as needed. This requires proficiency, accuracy, judgement, initiative, discretion, and knowledge of protocol.
Your ability to anticipate problems and changing priorities will help bring efficiency and organization to your team.
Responsibilities
- Coordinates and plans events and meetings, including facilities, equipment, refreshments, notices, agendas, information packets, and minutes.
- Coordinates requests from managers and internal staff and addresses urgent matters.
- Coordinates business travel, prepares itineraries, and completes expense reports.
- Organizes materials for meetings, presentations, and training sessions.
- Coordinates internal and external visitors by notifying security of expected arrivals, welcoming and escorting guests, and arranging temporary workspace as needed.
- Monitors office supplies and places orders as needed.
- Performs routine administrative duties of a responsible and confidential nature with minimal supervision.
- Drafts routine correspondence for signature, reviews outgoing communications for formatting.
- Supports internal and external meeting coordination and manages the responsible manager's calendar using Outlook or other appropriate software.
- Compiles and distributes conference notes, meeting minutes, and resulting action items.
Education and Experience Requirements
- Requires a minimum of 2-4 years of related experience
- Associate degree or related technical training preferred
Required Knowledge and Skills
- Microsoft Excel
- Outlook
- PowerPoint
- Word
- Written and verbal communication
- Event coordination
- Travel coordination
- Confidentiality
- Interpersonal skills
Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.
Sourced from naukri
Skills
Customer ServiceMeeting Coordinationtechnical trainingExpense ReportsFormattingBusiness TravelCommunication Skills
About Bechtel
Bechtel
Engineering & Construction
2.7k+
employees
1898
128 years old
Reston, Virginia
United States (USA)
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Bechtel is one of the most respected engineering, construction, and project management companies.
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Engineering & Construction
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