Program Manager Support Specialist

Hi Folks,

We are hiring for our reputed client.

Job Title: Program Manager Support Specialist

Experience: 4-8 Years

Level: Asst Manager / Dy. Manager

Location: Remote - Work from Home

Office Timing: 8 am to 5 pm Easter Time (US)

Role Objective

The Program Manager Support Specialist provides dedicated project coordination and administrative

support to a US-based Program Manager and project stakeholders in the Energy Efficiency industry.

The role tracks schedules, documentation, and open items across the project lifecycle, enabling the

Program Manager to focus on higher-value decision-making and stakeholder management.

• Project coordination & scheduling — Support the Program Manager in maintaining project

schedules, tracking milestones and deliverables, and following up on open action items across

engineering, procurement, Operations, and accounting workstreams.

• Meeting support — Coordinate project calls and meetings for the Program Manager with

customers and stakeholders, prepare agendas, take minutes, and track follow-up actions

through to closure.

• Documentation & document control — Maintain and organize project documentation,

including RFIs, submittals, transmittals, drawings, and change orders, in line with EPC project

standards.

• Progress & status reporting — Compile periodic project status reports and trackers

summarizing progress, risks, and issues for the Program Manager and stakeholders.

• Issue & risk tracking — Maintain risk and issue logs, follow up on open items with responsible

parties, and escalate delays or blockers to the Program Manager in a timely manner.

• Project systems & data — Maintain accurate and up-to-date project data in the tools/systems

used by the client (Zoho One) as directed by the Program Manager.

• Administrative support — Handle scheduling, correspondence, and other administrative tasks

to free up the Program Manager's bandwidth for higher-value project management activities.

Core Skills & Expertise (Must Have)

• Hands-on experience supporting project or program management activities within an

Engineering, Procurement, and Construction environment.

• Proficiency in maintaining project schedules, trackers, and EPC documentation such as RFIs,

submittals, and change orders.

• Excellent spoken English communication and strong active listening skills, with the ability to

interact confidently and clearly with US-based Program Managers and stakeholders.

• Ability to manage multiple open items and stakeholders simultaneously, tracking issues to

closure with minimal supervision.

Qualifications

• Bachelor's degree in engineering (Civil, Mechanical, or Electrical) would be an advantage

• 4-8 years of experience in a junior project/program management or project coordination role

within the EPC industry.

Interested candidates can drop their CV at

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