Program Director

The Program Director (PD) will be responsible for creating and leading an excellent Apartment Life experience for coordinators and clients with Apartment Life (AL) in the West team. This leader will hire and lead coordinators, champion program excellence, and ensure that our clients keenly understand and experience the value of AL programs. The program director reports to the Director of Program Management. 

 

Important Details

Territory will primarily include Central and Pacific Time Zones

This position is a full time, 35 hours per week role 

Bachelor’s Degree preferred 

2 to 5+ years of experience in ministry, leadership development or client account management experience preferred 

This is a remote position, with preference given to candidates who live in the Central, Mountain, or Pacific Time Zones.

 

HIRING

Much of AL’s success hinges on hiring qualified coordinators to serve at communities where they can both meet the expectations of the client and have the most significant people impact. A few specifics include: 

Conduct interviews to ensure coordinators have the calling and character needed to serve with Apartment Life. 

Partner with Talent Acquisition Specialists to ensure qualified coordinators are matched with a community where they have the competency to provide excellent service and meet client expectations. 

 

REMARKABLE INITIAL EXPERIENCE  

Once a program is approved, PDs are on point to ensure both the coordinator and the community have a remarkable initial experience and that all parties get started on the right foot. A few specifics include:   

Gather administrative details and partner with the National Office through proactive communication and deadline management to ensure the new program is setup correctly and on time. 

Kick off the relationship and set expectations with the coordinator and community manager. 

Partner with the Training Team to ensure the coordinator receives quality and timely training or their specific product and community. 

Play a key role in the first 90-day activities (planning calendars, attending the first event, writing  recaps/reports, etc.) to ensure the coordinator is applying the training appropriately. 

 

EXCELLENT PROGRAMS

Program excellence is core to the work of AL. PDs manage fully integrated programs, understanding and working towards our mission and business outcomes. A few specifics include:  

Work closely with coordinators to coach and resource toward a missional living focus in their community & ensuring that communication points toward the mission of Apartment Life.

Ensure coordinators complete the services selected by the community with a high level of excellence, including monitoring and approving various administrative requirements such as business, impact, and expense reports. 

Meet monthly, at a minimum, to provide encouragement, coaching, resources, support and  training to the coordinators to maximize their ministry & business potential. 

Meet monthly, at a minimum, with each community manager to discuss program results and  receive feedback. Proactively develop service recovery strategies and work with the coordinator to implement when clients are dissatisfied. 

Strategically review individual program results, and coach coordinator towards impact and goals. When needed, create and communicate action plans for under-performance following Apartment Life’s development processes.  

 

PROGRAM TRANSITIONS

Programs are constantly transitioning. Whether coordinators are ending their tenure, communities are selling or we have to release a coordinator, we want the transition process to be as excellent as possible. A few specifics include:  

Consistently vision casting the need for more workers for the harvest so that coordinators can support their own transitions. 

Have early conversations about a coordinator’s upcoming agreement expiration to determine renewal or backfill needs. 

Meet annually with community managers to review program performance and discuss the upcoming budget season.  

Support coordinators as clients cancel and we explore transfer opportunities for them. 

 

TEAM CULTURE

Program Directors have the privilege of working on a team of staff. Each staff member has core responsibilities that contribute to the success of the team. PDs should have an understanding of how to work in a team atmosphere. Specifics include: 

Embrace and model Apartment Life's core values; reinforce core values with coordinators.  

Foster an environment in which core values can be "lived out.”  

View individual goals as part of the team's goals and strategy for recruiting, growth, people impact, client relationships, and operations. 

Use organic touch points with existing coordinators and clients to recruiting new coordinators and doors for new mission fields. 

Ensure administration is consistent and effective; provide timely communication and meet deadlines to promote overall success. 

 

SUCCESS FACTORS

 

The critical success factors for this role include:  

Model Apartment Life's core values of Real, Caring, Playful Attitude and Businestry (blending ministry and business) and adhere to best practices. 

Collective performance of program led by the program director including meeting team goals, and program success indicated by satisfied clients and coordinators serving to full tenure. 

 

COMPETENCIES  

The physical and mental competencies necessary to execute the requirements and be successful in this role are:

Communication skills (verbal/written) 

Relationship management and customer service 

Time-management 

Professionalism 

Technology/computer adaptability 

Administrative excellence